Bookkeeper Facilities and Construction

240-day duty schedule, pay grade C05.

About the Role

Bookkeeper for Facilities and Construction is responsible for coordinating department and project budgets, and a variety of tasks to facilitate processing of consultants and vendors.

Qualifications

• High school diploma or GED equivalent
• College course work in accounting preferred
• Knowledge of acceptable accounting procedures and regulations
• Ability to develop and work spreadsheets and databases
• Problem analysis and problem resolution skills
• Ability to communicate and interact effectively with district personnel and departments
• Knowledge of accounting for fixed assets
• Knowledge of district purchasing policies
• Minimum of three years of bookkeeping experience, preferred
• Construction experience/background preferred

Responsibilities

• Maintain accounts for the Facilities and Construction department budget and assist with budget planning
• Maintain accounts for Facilities and Construction department projects
• Verify construction bonds and construction vendor's general liability insurance
• Assist Business and Financial Services with project budget transfers and project account reports
• Coordinate with Accounting to create new project accounts for construction tracking
• Create project construction financial folders for audits, via paper and electronic
• Coordinate with accounting when setting up new construction vendors
• Process contracts, agreements, proposals, and quoted purchase orders for the department
• Coordinate with Purchasing Department to obtain vendors, quotes, and current bid information
• Process all construction pay applications, invoices, and issue checks as needed for the department and projects
• Process construction projects and department budget amendments and journal entries
• Process contract or account change orders
• Coordinate reconciliation of project accounts
• Assist independent auditors during audits of construction projects
• Pay all utility bills for the district
• Manage department cards
• Assist other department secretaries on an as-needed basis, including answering the main phone line and front door
• Perform other duties as assigned by the Associate Superintendent of Facilities and Construction

Working Conditions

Mental Demands

• Ability to communicate effectively (verbal and written)
• Concentration, interpretive skills, multi-tasking, and flexibility
• Work independently and with other personnel
• Maintain emotional control under stress
• Interpret policy, procedures, and data

Physical Demands/Environmental Factors

• Frequent prolonged and irregular hours
• Frequent interruptions
• Repetitive hand motions working with a computer, calculator, and telephone
• Prolonged sitting, moderate standing, walking, and bending

Equipment Used

• Computer
• Copy machine
• Facsimile machine
• Electronic document scanning machine
• Calculator