Bookkeeper (Bensonhurst Corps) (Temporary Position)

Responsibilities

• Setting up new vendor process; obtaining all necessary documents (ACH form, voided checks & W9 form)
• Ensuring all purchases follow our tax-exempt policies and setting up with new vendors if needed
• Gathering all invoice approvals from DHQ as needed
• Handling all Petty Cash transactions and weekly money calculations with Assistant Director
• Preparing bank deposit slips and making bank deposits as needed. Verifying with Administrative Officer if invoices match what was ordered or serviced
• Preparing monthly and quarterly financial reports, income packets and expense packets, etc.
• Monitoring and updating the Corporate Credit Card transactions and printing monthly activity reports
• Preparing Sunday cartridge income reports, money calculations and year end cartridge reports
• Writing receipts, collecting cash & checks and maintaining accuracy of Safeguard receipt book
• Aiding in the preparation of the Senior Feeding Packet in absence of Office Administrative Officer or Corp Officer
• Aiding in counting all miscellaneous cash in the senior center (small kettles)
• Invoicing vendors and clients
• Aiding in all financials related to Kettle Income (counting & entering kettle income and preparing kettle reports)
• Overseeing all bills and expenses are paid on time
• Maintaining an organized filing system
• Aiding in reviewing and computing the yearly budget
• All other duties as deemed necessary and appropriate by Corp Officer

Qualifications

• College Degree or Certification required (relating to accounting, finance, bookkeeping or related field)
• Must be able to read, write, and communicate in English and Chinese
• Have Basic Computer Skills and are competent with software such as Microsoft Office & Excel, appropriate desktop application, and is familiar with computer and printer hardware
• Must have prior experience with finance, bookkeeping or accounting field
• Must be available to work various shifts corresponding to Corps hours of operation