Bookkeeper — Aviation Operations

About PlaneSmart! Aviation & ClearStar

PlaneSmart! Aviation is a Part 91/135 charter and aircraft management operator headquartered at Addison Airport in Addison, TX. We provide aircraft management, on-demand charter, and aviation services to a range of clients across the region. ClearStar is our affiliated Part 145 operation — handling maintenance, repair, and overhaul alongside our flight operations. Together, the two entities form a full-service aviation group with a lean, capable team and a high standard for how work gets done.

The Role

We are hiring a full-time, in-house Bookkeeper to own the day-to-day financial operations across both PlaneSmart! Aviation and ClearStar. You will be responsible for keeping the books clean, the invoices moving, and the monthly reporting on time — working directly under the President and in close coordination with our CPA. This is a hands-on, in-office role for someone who takes pride in accurate work and knows how to manage a financial workload across two related entities without letting things slip.

Responsibilities

Core Bookkeeping

• Maintain accurate books for both PlaneSmart! Aviation and ClearStar as separate legal entities
• Perform all daily and weekly data entry — transactions, receipts, expenses, and vendor records
• Reconcile bank and credit card accounts monthly across both entities
• Manage intercompany accounting — allocations, shared costs, and keeping the two entity ledgers clean and properly separated
• Prepare and deliver a monthly Profit & Loss statement and Balance Sheet to the President — on schedule
• Maintain the Chart of Accounts structured to reflect aviation operational realities for a 135 and 145 operation

Accounts Payable & Receivable

• Process vendor invoices and manage payment schedules for both companies
• Invoice clients for charter trips, aircraft management fees, and maintenance work orders
• Parts invoicing for the ClearStar MRO operation — tracking parts purchased and received against work orders and ensuring accurate billing to customers
• Monitor accounts receivable aging and follow