Bookkeeper

We are looking for a detail-oriented Bookkeeper to support daily accounting, payroll, and administrative operations for our team in Lexington, Kentucky. This position plays a key role in keeping financial records accurate, processing payroll and payables on schedule, and maintaining organized documentation across multiple business functions. The ideal candidate brings strong bookkeeping experience, sound judgment, and the ability to manage competing priorities with accuracy and professionalism.

Responsibilities

• Manage incoming mail by sorting and distributing documents to the appropriate recipients in a timely manner.
• Maintain employee records in both digital and paper formats, including attendance, paid time off, tax updates, compensation changes, new employee entries, and separation documentation.
• Process payroll by reviewing timecards for accuracy, confirming approvals, entering hours into the payroll system, issuing payments, and handling related deductions such as garnishments and tax levies.
• Prepare and maintain payroll-related records, complete required journal entries, support direct deposit processing, and coordinate payroll tax and other mandated remittances.
• Administer accounts payable activities by entering approved invoices, updating purchase order information, issuing vendor payments, and filing payment documentation for audit-ready recordkeeping.
• Track purchase orders and vendor billing details to identify discrepancies, support accurate job costing, and maintain complete records for completed transactions.
• Prepare billing documentation for project review, issue customer invoices, and retain organized records of completed billings, including time-and-material support documents.
• Maintain job tracking records, monitor service and time-and-material work for billing readiness, and support timely invoicing cycles.
• Keep accurate records for fleet maintenance, electrical permits, inspections, and related operational documentation.
• Prepare and file use tax information and submit required state payments in accordance with reporting deadlines.

Requirements

• 3+ years of bookkeeping experience with hands-on responsibility for payroll, accounts payable, and financial record maintenance.
• Proficiency with accounting software such as QuickBooks or similar systems used for bookkeeping, payroll, and invoice processing.
• Working knowledge of accounts receivable, bank reconciliations, and data entry with a high degree of accuracy.
• Experience processing bi-monthly payroll, including payroll deductions, benefits-related items, and required tax withholdings.
• Understanding of sales tax or use tax reporting requirements and related payment processes.
• Strong Microsoft Excel and Microsoft Word skills for maintaining records, preparing reports, and organizing financial information.
• Ability to manage confidential employee and payroll information with professionalism and discretion.
• Excellent organizational skills with the ability to handle multiple deadlines and maintain detailed documentation.

Benefits

• Medical, vision, dental, and life and disability insurance.
• Eligibility to enroll in our company 401(k) plan.