Bookkeeper

About the role

We are looking for a detail-oriented Bookkeeper to support financial recordkeeping and day-to-day accounting activities for a property-focused organization in Rye, New York. This position plays an important role in maintaining accurate books, processing transactions, and helping teams track operating expenses and payments across assigned assets.

Responsibilities

• Maintain accurate financial records for assigned properties and related business activities, ensuring transactions are entered completely and on time.
• Process vendor payments, verify supporting documentation, and monitor accounts payable activity to keep obligations current.
• Prepare and issue invoices, track incoming payments, and follow up on outstanding balances as part of accounts receivable management.
• Reconcile bank accounts and other financial statements regularly, identifying discrepancies and resolving issues promptly.
• Assist with budget tracking, expense monitoring, and financial reporting to support operational and capital planning.
• Review invoices and help prepare accruals, reclasses, and variance-related reporting for internal stakeholders.
• Coordinate with property operations, finance, and external vendors to ensure financial data aligns with maintenance, project, and tenant-related activity.
• Support record organization and documentation for audits, month-end close, and ongoing accounting compliance.

Requirements

• Proven experience in bookkeeping or a closely related accounting support role.
• Hands-on proficiency with QuickBooks in a business environment.
• Working knowledge of accounts payable, accounts receivable, and general ledger processes.
• Experience performing bank reconciliations with strong attention to detail.
• Ability to manage multiple priorities and maintain accuracy in a deadline-driven setting.
• Strong organizational and communication skills for working across internal teams and external contacts.
• Proficiency with standard office and accounting software, including spreadsheet-based reporting.