Bookkeeper

About the role

We are looking for a detail-oriented Bookkeeper to support financial operations for an IT services business in New York, New York. This role is ideal for someone who is comfortable managing day-to-day accounting activity while also helping maintain accurate client billing, collections, and month-end reporting. The successful candidate will bring hands-on experience with recurring revenue environments, strong attention to detail, and the ability to keep financial records organized and current.

Responsibilities

• Manage accounts receivable and payable activities, including invoice processing, payment tracking, and follow-up on outstanding balances.
• Prepare accurate client invoices based on contract terms, service agreements, project work, and recurring billing schedules.
• Investigate and resolve billing questions by coordinating with internal teams and communicating clearly with clients.
• Monitor aging reports, apply collection procedures, and help improve cash flow through consistent follow-up and escalation when needed.
• Maintain financial records in accounting and operational systems, ensuring billing data, time entries, and agreements are aligned correctly.
• Perform bank and account reconciliations, review general ledger activity, and support the accuracy of monthly financial statements.
• Assist with month-end close tasks, reporting preparation, and the organization of financial information for external tax or accounting partners.
• Track vendor charges, hardware-related billings, and service costs to help ensure complete and accurate client invoicing.
• Provide day-to-day guidance to support staff involved in bookkeeping or administrative accounting tasks as needed.

Qualifications

• At least 5 years of experience in bookkeeping, accounting, or financial operations.
• Prior experience working in an IT services or managed services environment is required.
• Strong working knowledge of accounts receivable, accounts payable, bank reconciliations, and general bookkeeping processes.
• Experience using QuickBooks and confidence working with Excel for financial analysis and record maintenance.
• Ability to manage collections activity and maintain accurate aging and payment records.
• Familiarity with recurring revenue billing structures, contract-based invoicing, and service-related financial workflows.
• Strong organizational skills, attention to detail, and the ability to work effectively in an on-site setting in New York, New York.