Bookkeeper

About the role

The Bookkeeper provides support to the Administrative Team, including the Operations Manager, Office Manager, and Project Manager. The role involves recording and maintaining financial records and general office administrative duties under the direction of the Operations Manager.

The ideal candidate will exercise good judgment in various situations, possess strong analytical, mathematical, administrative, and organizational skills, and manage multiple priorities effectively. The Bookkeeper must work independently on projects from conception to completion and handle confidential matters with discretion.

Responsibilities

• AR/AP: Manage accounts payable and receivable for multiple entities. Complete and maintain invoice documentation. Ensure payments and deposits are accurate.
• Construction Administration Assistance: Oversee construction administration initiatives, including filing, vendor management, and other administrative tasks.
• Accounting: Manage accounting data entry, check distribution, account reconciliation, and coordination with the firm’s CPA and Operations Manager.
• Account Oversight: Daily monitoring of bank accounts and credit cards for irregular activity. Weekly reporting of balances. Maintain checks and balances systems implemented by the company.

Key Characteristics

• Problem Solving: Identifies and resolves problems timely; gathers and analyzes information skillfully to develop alternative solutions.
• Organized: Plans and organizes tasks efficiently; focuses on key priorities and juggles multiple projects while paying attention to detail.
• Adaptable: Adjusts quickly to changing priorities; copes effectively with complexity and flexes around new ideas, processes, or environments.
• Resilient: Recovers quickly from difficult situations.
• Technical: Understands and uses relevant technology and tools.
• Self-Starter: Takes initiative and thrives with little supervision; asks for assistance when needed.
• Customer Service: Provides “World Class Customer Service” to daily interactions.

Requirements

• 5+ years of experience with QuickBooks Online.
• 5+ years of experience working in an office.
• Proficient in Microsoft Office applications.
• Thorough understanding of GAAP.
• Construction industry experience is highly preferred.
• High energy and a strong record of creativity and innovation.
• Excellent written and verbal communication skills.
• Associate’s Degree required; Bachelor’s Degree preferred.

Benefits

• Health insurance.
• Paid time off (PTO).