Bookkeeper

About the role

To ensure that families are properly billed for tuition and fees and to confirm payments are made in a timely manner. This includes invoicing and collecting the tuition and fees. This position is a resource to parents regarding questions about tuition, fees, grants, and financial aid.

Responsibilities

• Ensure all student profiles are in FACTS and are billed properly
• Manage annual tuition assistance for new and existing families
• Assist families with TEFA application as needed
• Update student enrollment agreement annually
• Respond to parent questions regarding tuition
• Maintain and post timely payments in FACTS biweekly
• Maintain and post all fees to each student's accounts as needed
• Properly account for all NSF payments received and spoiled/voided checks
• Post employee payroll deductions including tuition payments in FACTS
• Review and finalize payment plan for all students in FACTS during the enrollment period
• Prepare bank deposits for tuition and fees collected at the school as required by policy
• Coordinate, prepare, and review all necessary reports to complete tuition reconciliation with Director of Finance
• Follow up monthly with families who are behind in payment of tuition in an effort to collect funds due to the school
• Prepare all necessary reports during any audit of tuition records
• Manage and order all online orders requested by employees after receiving Purchase Order
• Provide guidance to families on pulling year-end tax statements and signing off on dependent care reimbursement forms
• Attend all administrative team meetings
• Assist Business Office in other areas as needed

Requirements

• Preferably 3-5 years of accounting or bookkeeping experience
• Must be proficient with Excel and Google Workspace
• Prior knowledge of tuition management a plus
• Able to organize and prioritize time and perform all work efficiently
• Work effectively both independently and as part of a team
• Establish and maintain cooperative working relationships
• Provide strong customer service to school families and staff
• Practicing Catholic in good standing who supports the teachings and mission of the Catholic Church