Bookkeeper

About the role

We are an enthusiastic team dedicated to bringing passion and customer focus to our business. Our Bookkeeper will play a crucial role in supporting our AP/AR team by accurately and timely processing vendor invoices and expense reimbursements across multiple entities.

Responsibilities

• Review, code, and process vendor invoices in accordance with internal control policies and approval workflows.
• Three-way matching.
• Identify, research, and resolve any errors on invoices.
• Create intercompany billbacks and prepare customer invoices.
• Perform cash deposit postings.
• Prepare monthly bank reconciliations of assigned bank accounts.
• Ensure timely and accurate payment of invoices via check, ACH, or wire.
• Establish and maintain vendor records, including W-9 forms and payment instructions.
• Maintain an active AP email inbox and respond to internal and external inquiries promptly.
• Create PDFs that include final invoice and payment documentation, save in the AP folder on the network, and upload into accounting software weekly.
• Serve as the primary point of contact for vendors, maintaining professional and service-oriented relationships.
• Provide backup support for other AP employees when out of office.
• Assist with various ad-hoc requests and projects.

Requirements

• Bachelor’s degree in accounting or finance.
• High attention to detail and accuracy in data entry.
• Proactive ability to identify and resolve issues.
• Outstanding organizational, administrative, and problem-solving skills.
• Ability to manage multiple deadlines in a fast-paced environment.
• Team player with a positive attitude and willingness to assist others.
• Experience in a manufacturing business is preferred.
• Experience with accounting/ERP systems (e.g., Navision or Business Central 365) is a plus but not required.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
• Intermediate proficiency in Microsoft Excel (e.g., VLOOKUP, pivot tables, etc.) preferred.
• Willingness to learn new systems and tools.