Bookkeeper / Accounting Administrator

Position Summary

Our client is seeking a highly organized Bookkeeper / Accounting Administrator to support a growing group of affiliated businesses. This is a hands-on role for someone who enjoys variety and is comfortable wearing multiple hats while supporting the accounting and operational needs of several related companies. This position goes beyond traditional bookkeeping.

Key Responsibilities

• Perform day-to-day bookkeeping activities across multiple affiliated businesses.
• Manage Accounts Payable and Accounts Receivable Functions.
• Generate customer invoices and intercompany billings.
• Process vendor invoices and monitor payment activity.
• Assist with collections and payment tracking.
• Review customer and intercompany agreements to verify business entities, billing terms, payment schedules, recurring invoicing requirements, and overall billing accuracy.
• Maintain executed agreements and support ongoing contract administration from an accounting and operational perspective.
• Support office administration and day-to-day business operations.
• Aid with DOT and fleet-related administrative compliance as business needs evolve (training provided).

Qualifications

• Perform additional accounting and administrative duties as assigned.
• Progressive bookkeeping experience with strong Accounts Payable and Accounts Receivable knowledge.
• Experience With Billing, Invoicing, And General Accounting Operations.
• Experience supporting multiple business entities or working within a growing, entrepreneurial organization is a plus.
• Experience reviewing customer agreements or contracts from an accounting or billing perspective is highly desirable.
• Experience with ERP or accounting software (NetSuite is a plus, but comparable ERP systems are welcome).
• Strong Microsoft Excel And Microsoft Office Skills.
• Excellent organizational and communication skills.
• High attention to detail with the ability to manage multiple priorities.
• Self-motivated with a strong sense of ownership and accountability.
• Comfortable working in a collaborative, hands-on environment where responsibilities continue to evolve.

Preferred Industry Experience

• Experience in one or more of the following industries is strongly preferred: Construction, Trucking, Logistics, Equipment Rental, Property Management, Facilities Services, Mechanical Contractors, Industrial Services.

What Success Looks Like

The successful candidate will serve as the accounting and administrative backbone for several growing businesses by ensuring accurate billing, maintained contracts, organized accounting processes, and efficient day-to-day operations.