Bone Marrow Transplant Coordinator

Patient Related Activities

• Acts as the primary point of contact for the BMT / Acute Leukemia Program patients.
• Introduces the program, arranges referrals to appropriate clinical providers and answers preliminary, non-clinical questions.
• Liaises between physician, patient and others associated with the patient's care in the BMT/leukemia program.
• Facilitates execution of care outlined by physician or other medical provider, including facilitating completion of outlined procedures and arranging for ordered testing or consultations in the appropriate timeline.
• Manages the logistics of a patient's on-going post-transplant care, including evaluations at certain milestones, varied procedures/testing/results and discussions of progress.
• Facilitates and presents patient caseload in weekly tumor board to discuss status of patients in the program, provide updates regarding course of treatment, ensure completeness of medical record, alert medical providers of pertinent issues that could affect course of treatment.
• Collects all pertinent information from the patient and 'source documents' from their referring physician, including medical history/background, treatment/chemotherapy history, laboratory results and co-morbidities that might influence transplant care, demographic information for matriculation into program and hospital, insurance and financial information.
• Coordinates and performs the responsibilities related to the BMT/leukemia patient including scheduling visits, screening needs, accompanying the BMT/Leuk attending in the patient consent process.
• If the patient needs a matched donor for transplant, oversees the procurement process, including collecting pertinent information from family donors and/or volunteer donors and the process of arranging for appropriate lab testing locally or nationally for specimen collection.
• Participates with the physician and mid-level provider during the initial assessment as they report and/or discuss the findings from their review of the patient's history and results of the physical exam.
• Assesses patient funding sources and determines whether patients have coverage adequate to proceed to the next step in treatment. If funding is insufficient, researches appropriate funding sources and refers the patient to appropriate community services.
• Aids in ongoing patient education throughout the treatment process.

Program And Protocol Related Activities

• Participates in marketing the program, community awareness and education, and supportive activities to increase volume and enhance patient satisfaction.
• Contributes to program databases regarding protocol and patient data.
• Maintains knowledge and reads and understands all BMT/leukemia program related treatment/research protocols and policies and procedures.
• Manages and reports patient data required by the Center for International Bone Marrow Transplant Research (CIBMTR) and other national reporting agencies, as necessary.
• Coordinates with The National Marrow Donor Program (NMDP) to assist in arranging for bone marrow donations as an NMDP collection center.
• Attends all clinical and basic BMT/Leukemia presentations (as applicable) such that their knowledge of these advances might remain current.
• Assists and participates in BMT program accreditation surveys and inspections.

Other Activities

• Coordinates with The National Marrow Donor Program (NMDP) to assist in arranging for bone marrow donations as an NMDP collection center.
• Attends all clinical and basic BMT/Leukemia presentations (as applicable) such that their knowledge of these advances might remain current.
• Assists and participates in BMT program accreditation surveys and inspections.

Qualifications

• Successful completion of a Bachelor's Degree.
• 3 years experience working in one of the following settings: transplant, patient coordination or a position that requires ongoing and direct interaction with patients in a clinical setting.
• Highly motivated with a positive attitude and high degree of flexibility in a rapidly changing environment.
• Proven ability to work closely with, and maintain excellent rapport both in-house and outside hospital staff, administrative, multidisciplinary team, department managers and physicians to ensure quality patient care.
• Excellent communication and presentation skills.
• Excellent interpersonal skills to foster collaborative partnerships using a team approach to span traditional boundaries within a health care setting.
• Strong analytical, writing, and critical thinking skills.
• Demonstrated knowledge of and skill in word processing, spreadsheet, and database PC applications.