Bond Planning & Construction Office Manager

What You'll Be Doing:

• Manage calendars, schedule meetings, coordinate site visits, and organize internal/external appointments for the Division
• Provide administrative support for internal and public meetings, including meeting set-up, materials prep, agendas, meeting notes, board items/briefing materials, and follow-up on action items
• Serve as a central point of contact and respond to inquiries from school staff, community members, consultants, and contractors
• Serve as the staff liaison to the Bond Oversight Committee, providing administrative and logistical support for its quarterly meetings
• Oversee daily office operations, including supplies, equipment, technology needs and coordinate with IT/facilities to address needs/resolve issues
• Maintain digital and physical filing systems for contracts, drawings, project documentation and compliance records
• Support onboarding of new team members, consultants and contractors
• Support the development/maintenance of a Bond Planning & Construction Office procedures manual
• Aid in project coordination and communications, including support with project documentation, change orders, pay applications, submittals and closeout materials, preparation of materials and public communications for board meetings, and support with compliance with district policies, state regulations and reporting requirements
• Aid in procurement and financial support, including assistance with procurement processes, purchase requisitions, vendor coordination and contract tracking, processing invoices, monitoring budget codes, and support financial reporting requirements
• Maintain accurate records for audits, bond reporting, and state/federal compliance

Supervisory Responsibilities:

None

Preferred Qualifications:

• Demonstrated ability to work with others as a team player to achieve goals set by strategic plan
• Adaptability under pressure and problem-solving mindset
• Ability to maintain confidentiality and handle sensitive information

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This job requires that the employee be able to: sit, stand, walk, speak, hear, use hands, fingers, reach with hands and fingers; bend, stoop, lift objects of at least ten pounds. Job requires the employee occasionally to stoop, kneel, crouch or crawl. Visual ability requires mono and color vision, close vision, distance vision, depth perception and ability to adjust focus.

Terms Of Employment:

• Length of work year: 12 months
• 7.5 hours per day/ 5 days per week; 260 work days

Benefits:

• Health and Dental Insurance are provided.
• KCPS Defined Benefit Pension plan – mandatory 9% contribution is required from employee and matched by KCPS; Voluntary retirement savings plans are also available.