Board Operation Officer ADMINISTRATIVE OFFICER I

About the role

This position provides operational support for the Board of Professional Engineers (PE) within the Division of Occupational and Professional Licensing.

Responsibilities

• Coordinating monthly Board meetings, managing agendas and meeting minutes, and documenting Board decisions
• Determining which applications should go before the Board for further evaluation
• Referring credible violations of the standard of practice to the Assistant Executive and/or Executive Director for possible disciplinary action by the Complaint Committee
• Providing all material necessary for Board decisions and discussions
• Managing communications with exam applicants, licensed professionals, complainants, and individuals appearing before the Boards
• Coordinating procedural guidelines and manuals for Board reviews
• Communicating all Board requests including approvals, exam denials, and disciplinary actions in professional practices
• Leading and coordinating administrative support assignments to attain Board meeting objectives
• Evaluating credentials of applicants for licensure and making decisions based on authority conferred by the Board and applicable policies, laws, and regulations
• Determining whether applicants have acceptable qualifying educational requirements for examination and reciprocal applications, and whether reciprocal licensure requirements were current when the individual first became licensed in another U.S. jurisdiction
• Performing routine review and analysis of Maryland statutes and/or regulations concerning the practice of various PE subjects
• Interpreting qualifications of engineering exam candidates
• Preparing statistical indices and reports of examination for the Board and Executive Director and/or Assistant Executive Director
• Preparing correspondence for applicants, customers, and other stakeholders on behalf of the PE Board
• Using independent judgment and analysis in applying and interpreting complex policies
• Preparing procedure manuals for staff within the PE Board

Minimum Qualifications

• Graduation from an accredited high school or possession of a high school equivalency certificate
• One year of administrative staff or professional work

Substitutions

• 30 college credit hours from an accredited college or university may substitute for the required experience
• U.S. Armed Forces military service experience as a commissioned officer involving staff work that included regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules, or regulations, or analysis of operational programs or procedures with recommendations for improvement, may substitute on a year-for-year basis for the required experience

Preferred Qualifications

• Experience using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Adobe Pro, and Google Workspace
• Experience with administrative software (e.g., AS 400) and document management systems
• Experience with relevant laws, regulations, and policies related to administrative functions and office operations

Licenses, Registrations, and Certifications

Employees may be assigned duties requiring operation of a motor vehicle; such employees must possess a motor vehicle operator's license valid in the State of Maryland.

Benefits

• Medical and dental coverage
• Paid time off (vacation and sick leave)
• Participation in the State pension plan
• Supplemental retirement options
• Membership in the Maryland State Employees Credit Union