Board of Directors & Governance Specialist

What You Will Do

• Board Operations Support: Support planning and logistics for Board and Committee meetings, including scheduling, agenda alignment, material preparation, and stakeholder coordination.
• Aid in compiling, formatting, proofreading, and distributing Board materials, ensuring accuracy, quality, and confidentiality.
• Provide support for Board meetings, including coordination with various support functions and real-time issue resolution.
• Corporate Governance Support: Assist with governance documentation, recordkeeping, version control, and audit-ready files.
• Support recurring and ad hoc governance initiatives, including policy reviews, governance benchmarking, audits, and enterprise reporting.
• Prepare summaries, checklists, and project documentation to support governance readiness and compliance.
• Project Management: Maintain project plans, timelines, trackers, and status updates across Legal, Finance, HR, and business units.
• Track deliverables and follow-up items, ensuring key milestones are met with accuracy and consistency.
• Cross-functional contributions for Board and governance-related projects.
• Process Improvement: Identify opportunities to enhance efficiency, standardization, and quality in Board and governance processes.
• Support implementation of new tools, templates, workflows, and digital solutions.
• Apply CORE or other continuous-improvement principles to streamline operations and reduce process risk.
• Confidentiality & Professionalism: Handle sensitive information with discretion and support executive-level communication and decision-making.
• Interface professionally with senior leaders and directors.

Qualifications You Must Have

• Typically requires a University Degree and minimum 5 years prior relevant experience or an Advanced Degree in a related field and minimum 3 years of experience or in absence of a degree, 9 years of relevant experience.
• Proven organizational skills with a demonstrated ability to maintain attention to detail.
• Experience managing multiple priorities and meeting deadlines in fast-paced environments.
• Proficient in written and verbal communication.
• Skilled in Microsoft Office Suite with the ability to quickly learn governance and board-management systems (e.g., BoardVantage).
• Demonstrated experience collaborating effectively across functions.

Qualifications We Prefer

• Experience supporting corporate governance, legal operations, or highly regulated environments.
• Familiarity with CORE, Lean, or other continuous-improvement methodologies.
• Energy, curiosity, and ability to learn quickly.
• High degree of ownership, initiative, and curiosity.

What We Offer

• Medical, dental, and vision insurance.
• Three weeks of vacation for newly hired employees.
• A generous 401(k) plan that includes employer matching funds and separate employer retirement contribution, including a Lifetime Income Strategy option.
• Tuition reimbursement program.
• Student Loan Repayment Program.
• Life insurance and disability coverage.
• Optional coverages you can buy (pet insurance, home and auto insurance, additional life and accident insurance, critical illness insurance, group legal, ID theft protection, etc.).
• Birth, adoption, parental leave benefits.
• Healthy You Incentives, wellness rewards program.
• Doctor on Demand, virtual doctor visits.
• Bright Horizons, child and elder care services.
• Teladoc Medical Experts, second opinion program.