Billings Coordinator

About the role

Therma, a Legence Company, seeks a Billings Coordinator in San Jose, CA. This full-time, in-office position is integral to the collaboration between Project Managers and the Billing Team.

Responsibilities

• Generate comprehensive customer billing packages, including pay applications, schedules of values, affidavits, and waivers.
• Review and audit billing rates for each employee across different categories, covering regular, overtime, and double-time hours.
• Examine and approve allowable fees and user-defined markups; configure special rates for certain equipment codes and inventory items as required.
• Assist in managing and maintaining project-specific billing rates and markups.
• Systematically archive billing records and history.
• Collaborate with the Billing Team to issue Lump Sum billings as necessary within the monthly billing cycle.
• Address and resolve job cost discrepancies as they arise.
• Create Time & Material (T&M) billings based on actual, committed, and forecasted project costs promptly.
• Dispatch invoices via email and vendor online portals efficiently, accurately, and promptly.

Qualifications

• Proficiency in MS Excel is essential.
• A Bachelor's degree in Accounting, Finance, or a related field is preferred.
• Experience in the construction industry is beneficial.
• Exceptional organizational and problem-solving skills, attention to detail, and the capability to manage multiple tasks simultaneously are required.
• Must be able to maintain accuracy and efficiency while meeting tight deadlines.
• Excellent communication skills, both verbal and written, are necessary for effective interaction with project managers, customers, and co-workers.

Pay

$30-36 hourly, depending on experience.

Benefits

• 401(k) Plan with Company Match: Currently match contributions dollar-for-dollar up to 4% of eligible pay; immediate vesting.
• Health & Welfare Benefits: Employer provided medical, dental, vision, prescription drug, Employee Assistance Program and accident & illness coverage.
• Life and Disability Insurance: Employer provided basic life insurance and AD&D valued at 50K coverage amount with the option for voluntary buy up for additional coverage.
• Time Off: Flexible non-accrual vacation (separate from CA sick leave); company holidays per policy.
• Expenses: Business travel and related expenses reimbursed per company policy.

Reasons & Considerations

We are committed to ensuring fair and competitive compensation for all employees and comply with all applicable salary transparency laws.

EEO Statement

Legence and its affiliate companies are proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), marital or familial status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, other non-merit-based factors, and any other characteristic protected under applicable local, state or federal laws and regulations.