Billing Specialist with WAWF experience

Job Description

The Billing Specialist is responsible for the preparation, submission, tracking, and collection of invoices for government contracts and commercial customers. This position ensures compliance with Federal Acquisition Regulation (FAR) requirements, Defense Contract Audit Agency (DCAA) standards, and customer-specific billing requirements. The role manages accounts receivable activities, invoice processing, collections, payment reconciliations, contract closeouts, and supports reporting requirements while collaborating closely with the Program Management Office (PMO).

Primary Duties and Responsibilities

• Process semi-monthly and monthly invoices in JAMIS
• Work closely with PMO team to troubleshoot invoice and payment issues
• Enter invoices in WAWF and/or Prime systems
• Mail invoices to Primes and DCAA
• Enter customer payments and deposits in JAMIS
• Send daily payment deposit updates to management
• Perform weekly review of the AR aging, following up on late payments
• Perform payment reconciliations
• Validate government de-obligation requests prepared by PMO
• Affords assistance with data calls for year-end financial statements and DCAA audits
• Finalizes and submits contract closeout invoices
• Completes schedules I & K of the incurred cost submission
• Cross-trains with accounts payable department and acts as a backup as needed
• Maintains AR files
• Other duties as assigned to support the needs of the Finance Department

Required Qualifications

• Minimum 3 years of experience generating billings in JAMIS, Deltek CostPoint, or similar system
• 3-5 years of experience entering Prime invoices in WAWF
• Experience generating Cost Plus, T&M and FFP invoices
• Knowledge of FAR regulations and DCAA invoicing requirements
• Secret security clearance or ability to obtain a Secret Clearance
• Experience with collections
• Ability to work remotely

Required Education

• Associates Degree in Business, finance or related field

Security Clearance Requirements

• Secret - ability to obtain one

Physical, Work Environment & Conditions

• Typical office environment
• Must be able to sit or stand at a workstation for extended periods.
• Must be able to view computer screens for long periods.
• Must be able to communicate clearly with teams and end-users.