Billing Specialist (Minneapolis, MN; Chicago, IL; Dallas, TX; Des Moines, IA; Denver, CO; Salt Lake City, UT; Seattle, WA) (#5013)

About the role

We are seeking a Billing Specialist for our Minneapolis, Chicago, Dallas, Des Moines, Denver, Salt Lake City, or Seattle office. In this hybrid position, you will be responsible for all components of the billing process for assigned clients and attorneys, including preparation of bills, transfers, write-offs, deferral requests, auditing, compliance with clearing requirements, and A/R management as needed.

Responsibilities

• Prepare bills from billing proforma, taking into account special billing arrangements, rates, and making adjustments as indicated.
• Prepare and send final bills and related correspondence.
• Complete audit for each bill to ensure accuracy.
• Prepare necessary transfers or write-offs, obtaining required approvals.
• Prepare Deferral Requests for assigned attorneys in accordance of the billing guidelines and requirements as needed.
• Obtain billing review partner approval when needed, and submit prior to clearing deadline.
• Prepare Report on Outstanding Invoices pursuant to the attorney’s instructions and correspondence, draft status descriptions for reporting, obtain approvals and submit form prior to clearing deadline.
• Absorb additional billing detail, breakdowns, analysis as requested by clients, attorneys or Accounting personnel; correspond with client contacts.
• Maintain billing records and provide follow-up assistance to attorneys, secretaries and clients regarding questions or problems arising from billing.

Requirements

• High School diploma or G.E.D. equivalent.
• At least 3-5 years of billing or accounts receivable experience.
• Ability to communicate effectively, both verbal and written, with all levels of personnel.
• Excellent customer service skills.
• Ability to work independently in a deadline driven environment.

Qualifications

• Preferred Experience working in a large law firm.
• Experience with immigration matters.
• 10-key by touch skills.
• Word processing experience.
• Experience working directly with clients.
• 3E and Paperless Proforma Software billing experience.

Benefits

Comprehensive medical insurance with coverage for infertility, gender-affirming care, behavioral health, and access to virtual providers; dental insurance; vision insurance; 401(k) retirement savings plan with Firm contribution; basic and optional life insurance; short and long-term disability; paid time off; up to 8 weeks of paid parental leave with up to an additional 6-8 weeks of paid short-term disability for business professionals who give birth; paid holidays; paid volunteer day; discretionary bonuses (if bonus eligible); adoption assistance; healthcare, dependent care, and transportation pre-tax reimbursement accounts; back-up child and elder care program; education and college advising program; virtual tutoring; wellbeing programs and activities; mass transit program (certain offices); travel assistance program; 24/7 employee assistance program with access to five confidential visits with a licensed counselor at no cost. (Some benefits are subject to eligibility criteria.)