Billing Specialist I

Life At PE Perkins Eastman is a global architectural design practice with expertise in all aspects of the built environment, working at all scales, and at every level of detail. With studios in twenty‑six locations worldwide, we design for people, to leave a lasting and positive impact on the human experience and the world we inhabit. This is captured in our ethos “human by design”. We believe design is a collaborative art and we are structured as an integrated practice of passionate professionals committed to delivering the best design for our clients. Our team of diverse and complementary talents work together in studios, drawing from relevant expertise and points of view across the whole practice to analyze and solve specific design challenges. Within the firm we have 18 practice areas that serve as centers of knowledge and analysis, providing an essential foundation and fuel for creative design work. Sustainability is intrinsic to our design approach and is an essential ingredient throughout the process.

Department: Finance & Accounting. Locations: New York, Dallas, Chicago, Austin, Los Angeles, Irvine, and San Francisco only. PE has a hybrid policy that allows flexibility for employees in managing their working days and hours to cater to diverse needs.

Primary Responsibilities

• Process high volume of complex bills.
• Ensure that invoicing is timely and accurate according to the client contract and in compliance with the firm’s policies and internal controls to ensure integrity of the firm’s financials.
• Work closely with project managers/project accountant to coordinate and assist with all invoice‑related activities.
• Prepare monthly billing reports and analyses to share with project managers and project accountants.
• Coordinate follow‑up and corrections in a timely manner.
• Review unbilled labor report monthly to ensure professional services are invoiced to clients in a timely manner.
• Correspond to client inquiries and troubleshoot in a timely manner.
• Escalate issues as needed (e.g., audit requests, billing & payment reconciliation).
• Monthly assessment of net billing in comparison to net revenue.
• Perform related duties as assigned.

Key Skills

• Proficient in Microsoft Office (Word, Excel, PowerPoint, and Outlook).
• Full knowledge of Microsoft Office tools is required.
• Highly organized and detail‑oriented.
• Strong mathematical and analytical skills.
• Excellent oral and written communication skills.
• Proven ability to handle multiple projects simultaneously.
• Eager to learn and takes initiative.
• Good problem‑solving and time management.

Required Qualifications

• Associate degree required; bachelor’s degree preferred.
• Minimum of 2 years experience within a professional services environment, preferably in architectural, engineering, or construction.
• Ability to multi‑task and meet deadlines in a fast‑paced, dynamic environment.
• ERP experience (Deltek Vision) desired.
• Ability to maintain confidentiality and manage confidential information.
• Possess and demonstrate the highest degree of integrity.
• Commitment to ethical behavior and compliance with all company policies, current FASB guidance, and U.S. and international laws.

Benefits

• Medical, dental, and vision coverage.
• 401(k) options.
• PTO.
• Company‑paid holidays.
• Life insurance.
• Pre‑tax commuter benefits.
• Professional development.

Compensation

Competitive salary. Compensation may vary based on the job level and geographical work location. Salary range: $60,000 – $70,000.