Billing Specialist

About the role

Corgan is actively recruiting an experienced Billing Specialist to join the firm as part of our accounting team. This position is designated as full-time on-site and requires the employee to be physically present at the assigned office location Monday through Friday during standard business hours.

Responsibilities

• Tackle accounting questions for Project Managers (PMs).
• Facilitate training for PMs in collaboration with billing team members to provide guidance on accounting questions and software as needed.
• Facilitate in-person and virtual meetings with PMs to assist with questions related to draft invoices, consultant approvals, project profitability, and accounting software.
• Support the billing team with reconciliations and project accounting questions.
• Review and interpret client and consultant contracts, ensuring accounting system alignment on project budgets, billing terms, rate structures, and contractual requirements.
• Update project folders with appropriate documents, utilizing required naming conventions.
• Communicate with Project Managers, Business Facilitators, and Principals regarding contract documents, change orders, additional services, and other contract modifications, and approvals related to billing.
• Assist project managers in questions relating to the financial health of projects including profit and cost analysis.
• Absorb any unbilled issues to ensure outstanding items are addressed and that all invoices are billed promptly and accurately.
• Oversee full-cycle billing for complex projects, ensuring invoices are timely, complete, and fully compliant with contract requirements.
• Manage portfolio of assigned projects from setup through to close-out.
• Aid accounts payable coordinator in validating consultant invoices for accuracy.
• Answer questions regarding consultant budgets and contractual limitations.
• Generate, interpret, and distribute reports and project analyses as requested by the Project Managers, Principals or Accounting Leadership.
• Analyze, research, and present information to the governance team related to annual financial audits as requested.
• Identify and communicate opportunities to improve the accuracy and timeliness of the billing cycle to the Billing Manager, Controller, and CFO.

Requirements

• Strong written and verbal communication skills, with the ability to explain financial concepts to non-financial staff.
• Excellent attention to detail with the ability to manage multiple deadlines.
• Strong proficiency with MS Office, including Outlook and Excel.
• High level of professionalism, problem-solving skills, and commitment to accurate financial management.

Qualifications

• Demonstrated expertise with complex billing structures, contractual compliance, and project financial analysis.
• 5+ years of billing or related experience, in an AEC environment preferred.
• Deltek Vision and/or Vantagepoint experience is preferred.

Skills

• Strong written and verbal communication skills.
• Excellent attention to detail.
• Strong proficiency with MS Office.
• High level of professionalism.
• Problem-solving skills.
• Commitment to accurate financial management.
• Demonstrated expertise with complex billing structures, contractual compliance, and project financial analysis.

Benefits

• Base Salary Range: $68,000 - $92,000 annually - New York City location only.
• The estimate range represents the general base salary range of candidates hired in New York City only. Factors that may be used to determine your actual salary may include internal equity, experience, education, specialty, and training.
• In addition, base salary is not inclusive of total compensation.

Pay

• Base Salary Range: $68,000 - $92,000 annually - New York City location only.

Schedule

• This position is designated as full-time on-site and requires the employee to be physically present at the assigned office location Monday through Friday during standard business hours.