Billing Specialist

About the role

The Billing Specialist plays a crucial role in managing client invoices and supporting attorneys and legal staff with billing-related tasks. This position requires strong communication skills, proficiency in Microsoft Office, and the ability to handle multiple tasks efficiently.

Responsibilities

• Edit prebills to facilitate time and disbursement transfers, time splits, on account transfers, time adjustments, and disbursement adjustments.
• Print, sort, and distribute prebills to billing attorneys for review.
• Print drafts and/or finalized computerized invoices and forward them to attorneys for further edits.
• Maintain client billing addresses, ensuring accuracy and timeliness of information.
• Enter exemptions for billing necessary by the billing cutoff date and monitor their status through month-end.
• Manage and approve write-offs and monthly exemptions for billing.
• Input and update alternate rates in the computer system accurately and efficiently.
• Provide attorneys and legal support staff with requested billing statistics using Excel spreadsheets.
• Communicate effectively with attorneys to meet billing deadlines.
• Submit, process, and track invoices, resolving billing issues via electronic and web-based systems.
• Participate in monthly check-in meetings with the billing manager to update on Work in Progress and troubleshoot issues.
• Respond to internal and external client inquiries promptly and seek feedback as needed.

Requirements

• Bachelor's degree or equivalent experience in a relevant field.
• Minimum of three (3) years of Law Firm Billing experience.
• Previous Aderant/CMS experience is preferred.

Qualifications

• Outstanding customer/client service and interpersonal skills.
• Ability to represent the department professionally and positively.
• Proficiency in Microsoft Word and Excel.
• Ability to work under pressure and manage multiple tasks simultaneously.
• Strong organizational and time management skills.
• Ability to work independently and collaboratively in a dynamic environment.

Skills

• Clear communication in both written and oral forms.
• Customer service and interpersonal skills.
• Professional demeanor and ability to work with diverse groups.
• Microsoft Word and Excel proficiency.
• Ability to handle high-volume document edits in a deadline-driven environment.
• Self-management and independent problem-solving skills.

Benefits

The firm complies with applicable workplace mandates regarding Covid-19 and adheres to an equal opportunity policy. Compensation is based on position, location, market, education, training, and experience.

Pay

$50,000.00 - $85,000.00

Schedule

Hybrid and in-office work arrangements are available.