Billing Specialist

Billing & Invoicing

• Audit completed orders in preparation for billing
• Check and enter relevant information on customer portals or purchase orders
• Prepare invoices in the ERP System; send electronically and/or via mail
• Follow up with past due invoices on a weekly basis
• Process credit cards in accordance with internal, confidential procedures
• Apply payments in Accounting Software
• Document Retention & Auditing
• Scan all completed job travelers, work orders, packing slips and other relevant papers following an established naming convention
• Cross reference receiving record information and verify documents are securely stored on the network
• Collaborate with Sales, Quality, or other departments as needed to confirm any corrections needed and process paperwork

Greeting Visitors & Answering Phone Calls

• Greet visitors to SCS Interiors
• Answer incoming calls & transfer to the appropriate person or take a message
• Promptly greet visitors to SCS Interiors in a friendly, professional manner, guide them through the sign in process, and assist them with their business needs

Mailing

• Fulfill customer sample order requests
• Prepare all mailings with appropriate labels, postage, etc.
• Bring mail to the mailbox on the date of origin
• Routinely route incoming mail to the correct person
• Monitor inventory of office supplies, inform Purchasing of any items that need to be reordered
• Provide clerical support to the team
• Type or edit documents as requested by members of the Leadership or Sales team
• Prepare mailings in a professional manner
• Apply appropriate postage/shipping to all outgoing entities
• Copy and/or collate all projects/items as requested
• Assist with sales orders and account management as needed

Other Responsibilities

• Be a Team Member at SCS Interiors
• Be willing to assume new responsibilities as they may develop
• Work cooperatively with other employees in work-related activities
• Participate in company-wide Safety and Quality meetings and activities
• Complete other responsibilities as assigned by the Management team