Billing Specialist

Responsibilities

• Understand customer contracts to facilitate accurate time entry and correct customer invoicing.
• Maintain data entry requirements by following data program techniques and procedures.
• Process production as needed, following up with responsible personnel for submission.
• Create invoices as required by the customer.
• Review invoices for errors prior to submission to Supervisor; deliver for review and approval.
• Submit approved invoices to the customer, including all required backup documentation, and document the method of submission.
• Review Aged Accounts Receivable (AR), verify customer receipt of invoices, and note any customer contact or discussions.
• Follow up with customers on aged invoices to expedite payment, providing necessary information.
• Maintain customer confidence and protect operations by keeping information confidential.
• Complete Work-in-Progress (WIP) reports, verifying job status and following up with field personnel as needed for review by the Department Manager.
• Review Retention reports, noting job status and expected retention invoice dates for completed work.
• Complete Budget Reports for executive staff review.

Requirements

• High School Diploma or equivalent required; Associate’s or Bachelor’s degree in Accounting or another Business-related field preferred.
• Previous experience with customer contracts preferred.
• Understanding of basic accounting principles.
• General knowledge of Microsoft Office Suite.
• Excellent attention to detail and accuracy.
• Strong analytical and problem-solving skills.
• Ability to work independently with minimal supervision.
• Ability to maintain strict confidentiality.
• Excellent organization and time management skills.
• High level of professionalism and integrity.
• Excellent leadership and management skills.
• Ability to make decisions.
• Ability to process and analyze data.
• Data entry skills.

Working Conditions

• Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards.
• Consists of sedentary work with the ability to lift up to 10 pounds.
• Substantial movements of the hands, wrists, and/or fingers.
• Required to have close visual acuity for activities such as preparing and analyzing data and figures or viewing a computer screen.