Billing Specialist

About the Role

FTI Consulting is looking for a Billing Specialist I to work closely with Project Managers (PM’s) throughout the engagement lifecycle with primary objectives of:

• Ensuring timely, accurate, and professional invoices are sent to clients and month-end close related WIP adjustments are posted
• Reducing the amount of time billable professionals spend on project management administrative tasks

Responsibilities

• Project Setup and Maintenance
  • Ensure contract terms are captured accurately in the Financial Systems (e.g., fee arrangement, rates, soft costs)
  • Document and archive necessary approvals
  • Flag amendments to contract terms and obtain supporting documentation
  • Document necessary information for billing (e.g., client contact info, e-billing system and/or MSA requirements)
  • Archive information necessary for revenue recognition
• Prepare and Send Invoice to Client
  • Invoice retainers, fixed fees, or hourly engagements consistent with contract terms
  • Ensure accuracy of data in proforma/draft invoice, e.g.:
    • Billing rates are consistent with contract
    • Soft costs are consistent with contract
    • Anticipated costs, intercompany fees are captured
  • Send draft invoice (or proforma if requested) in format requested by PM
  • Process write-downs/ups as required, with proper approval
  • Input PM invoice edits
  • Finalize/send invoice to client, including e-billing system as applicable, with PM approval
  • Employ appropriate formatting and ensure professional presentation
  • Monitor bounce backs and troubleshoot
  • Archive all directions/approvals required for control/audit purposes
• Assistance with Monthly Revenue Close Process
  • Review assigned matter WIP and obtain PM input regarding expected realization of overage, project fees in excess of contractual amount, hourly work above and beyond agreed cap
  • Record the necessary WIP adjustment based on PM input received
  • Review unbilled projects for late time and re-adjust if necessary
  • Respond to inquiries from revenue recognition team
• Additional Duties
  • Monitor aging A/R and assist the PM and collections analyst in collection efforts
  • Additional duties as required

How You’ll Grow

• Direct access to leadership with defined long-term career planning to develop your skills
• Opportunity to partner with internal teams in various specialty areas to tackle high visibility client challenges across industries
• Collaborative team approach with emphasis on sharing diverse perspectives and learning from each other

Requirements

• Associate’s college degree or commensurate work experience
• 1+ years of billing experience
• Strong working knowledge of Microsoft Excel and other Office applications
• Familiarity with time-and-expense billing models and engagement-based invoicing
• Travel required to clients and to FTI office(s)
• Applicants must be currently authorized to work in the United States for any employer on a full-time basis; this position does not provide visa sponsorship

Preferred Qualifications

• Experience in a professional services or consulting environment is a plus

Skills

• Strong attention to detail
• Excellent communication skills, including verbal and written
• Good interpersonal skills, including being a team player with capacity to work with diverse team members
• Organizational skills, including ability to prioritize
• Ability to work flexibly under tight deadlines and handle multiple tasks through prioritization and time management

Pay

Minimum Pay: $72,500

Maximum Pay: $143,000

The compensation range reflects potential base salary for the role. Actual compensation is determined based on a wide array of relevant factors including market considerations, business needs, and an individual’s location, skills, level of experience, and qualifications.