Billing Coordinator

Key Responsibilities

• Supporting all billing operations of the firm
• Utilizing accounting and payables software programs to perform duties and responsibilities
• Ensuring all tasks and duties are completed within the firm’s set guidelines and policies
• Accurately and timely completing assignments
• Communicating with claims examiners and clients regarding billing inquiries
• Researching and responding to inquiries from attorneys and support staff
• Displaying a positive, high-energy attitude within the team environment
• Reviewing and editing pre-bills in response to attorney and support staff requests
• Executing complex bills (i.e., multiple discounts, split-party billing, preparation of electronic bills)
• Creating, printing, and verifying the accuracy of invoices prepared for clients
• Reviewing and verifying the accuracy of supporting documentation as required
• Assisting with obtaining information required for e-billing and liaising with e-billing coordinators
• Reviewing and analyzing rejected invoices and assisting with their resolution
• Recording and tracking of retainer funds as directed by attorney
• Processing write-offs per Firm policy
• Assisting with the creation and distribution of daily, weekly, monthly reports
• Assisting with year-end closing and reporting as required
• Assisting with special projects on various issues as needed

Qualifications

• Aderant experience required
• Excellent verbal and written communication skills
• Excellent interpersonal and customer service skills
• Strong analytical, problem-solving, and productivity skills
• Excellent time management skills and the ability to work flexible hours to meet deadlines
• Ability to function well in a high-paced environment with shifting priorities
• Ability to maintain confidentiality and exercise discretion and good judgment
• Proficiency in Microsoft Office applications
• Knowledge of bookkeeping procedures (posting, balancing, debits/credits and journal entries)
• Knowledge of iManage document management software is a plus, but not mandatory
• Knowledge of e-billing middleware sites is a plus, but not mandatory
• Knowledge of AS400 system is a plus, but not mandatory
• College graduate with internship/work experience

Benefits

• Competitive salary range: $60,000 - $70,000 USD
• 401(k) retirement savings plan
• Medical, dental, vision, disability, and life insurance
• Outstanding benefits package
• Ample opportunities for professional development and advancement
• Access to corporate discount plans and other benefits