Billing Coordinator

About the role

S.M. Lawrence has been doing it right for over 100 years. Our foundation of uncompromising integrity, unequaled service and effective project management has led us to where we are today. We are always searching for new and talented people who share our values and are dedicated to the continued success of this company. As the billing coordinator will work as part of a service team to effectively execute administrative duties associated with running a mechanical service company.

Responsibilities

• Maintains all shipping, receiving, warehousing, and distribution operations by initiating, coordinating, and enforcing program, operational, and personnel policies and procedures.
• Create reports, maintain accounts receivables (AR) reports, filing, scanning and document management.
• Generate accurate and timely invoices.
• Manage contract agreement records, including data entry, updates, reporting, and ongoing maintenance of customer and service agreements.
• Review customer contracts, quotes, technician notes and purchase orders to determine Time & Material billing amounts.
• Create purchase orders for technicians.
• Compile technician paperwork according to customer requirements.
• Review and report on unbilled costs.
• Enter vendor invoices into accounting system and process accounts payables.
• Maintain documentation for purchases, payments, and other business-related expenses.
• Process and transmit final invoices according to customer requirements.
• Assist with customer questions and follow ups.
• Meet accounting deadlines for month-end process and closing cycles.
• Assist the accounting department with AR related job tasks as requested.
• Attend and participate in AR biweekly meetings.
• Perform other related duties or special projects, as assigned.

Requirements

• 3 years of experience within billing or accounts payable / receivable preferred.
• GED/ High School Diploma preferred.
• Prior experience working within the construction / service industry, inclusive of general contractors, specialty contractors and service providers, preferred.
• Strong organizational skills and ability to meet deadlines.
• Strong oral and written communication skills.
• Maintain a positive, cooperative, and teachable attitude.
• Comply with and promote company Safety Policy.
• Ability to perform high work volume with minimal errors and supervision.
• Ability to communicate courteously and proactively with all levels within the company.