Billing Coordinator

About the role

F3 Law is dedicated to creating a workplace culture that values inclusivity and diversity. Our commitment extends to our legal services, which provide essential support to schools, colleges, and other public entities, helping them fulfill their missions through effective legal solutions.

Responsibilities

• Review and edit pre-bills based on attorney and secretary requests, ensuring accuracy and completeness.
• Research and address billing inquiries and audit requests, and resolve issues effectively.
• Compile and bill attorney hours to clients monthly, preparing and distributing final client invoices.
• Assist in preparing client invoices and e-bills, adhering to billing guidelines and tracking progress until client approval.
• Submit e-bills to clients and third-party vendors as required.
• Process cash receipts and assist with accounts receivable, including researching and resolving payment discrepancies.
• Manage new client and matter setup, and close matters in the billing system as necessary.
• Provide financial analysis, such as billing history and accounts receivable reports.
• Support the Accounting Manager with special projects as needed.

Requirements

• A high school diploma or equivalent is required (a bachelor's degree is preferred), along with 3 - 5 years of progressive billing/e-billing experience, preferably in a legal or professional services environment.
• Proficiency in Microsoft Office Suite, Outlook, and billing software like Aderant/Expert Sierra.
• Keen attention to detail and accuracy, with strong analytical skills to resolve billing issues and reconcile discrepancies.
• Excellent verbal and written communication skills; ability to engage effectively with attorneys, clients, staff, and vendors with professionalism and diplomacy.
• Strong organizational skills, capable of handling multiple priorities in a fast-paced, deadline-driven environment.
• Proactive and solution-oriented, with excellent follow-through.
• Competency in performing calculations for billing, account reconciliation, and financial reporting.
• Dependable and collaborative, able to work independently and make informed decisions.

Compensation, Benefits & Perks

Annual Salary Range: $30.00 – 35.00 per hour
Benefits: Comprehensive health insurance benefits, a 401(k) plan with profit-sharing contributions, and a supportive and intellectually engaging work environment.

F3 Law is an equal employment opportunity employer and does not discriminate against applicants or employees because of race, color, religion, national origin, sex, age, citizenship status, various ability status, genetic information, sexual orientation, or gender identity or expression of an otherwise qualified individual, or membership in any other class protected by applicable law.