Billing Coordinator

Responsibilities

• Select and prints proformas per request from attorneys
• Edit and prints draft bills
• Reviews and approves billing work performed by the billing secretaries to ensure consistency with Firm standards
• Processes final bills and sends them to clients; submits bills electronically when required
• Requests expense back-up from accounts payable to include with client bills; verifies that the back-up is accurate
• Processes unbilled write-offs
• Maintains monitoring of client invoice short pays, researching same and making necessary changes in the system if required
• Maintains monitoring and tagging of alternative fee arrangement matters in the system
• Sends non-billable transfer approval forms and back-up to Firmwide Billing Manager
• Researches/runs special reports and assists billing attorneys in preparing their clients' billing
• Sends employee personal statement revisions to St. Louis for processing
• Completes special projects, reporting, and analysis as needed
• Supports and/or backs-up billing secretary, co-workers, and Accounting Manager
• Performs other duties as assigned

  Essential Job Specifications/Qualifications

  • Demonstrates proficiency in Microsoft Word and Excel; working knowledge of accounting databases strongly preferred
  • Must have a working knowledge of a Ten-Key calculator by sight and touch
  • Must be responsible, self-motivated, accurate, and detail-oriented
  • Must be able to inspire confidence while keeping confidences
  • Must be able to work overtime up to four (4) hours per week
  • Must be able to deal professionally with both internal and external clients on all levels
  • Must be able to communicate clearly and concisely both verbally and in writing with internal and external clients
  • Requires a high school diploma or equivalent
  • Minimum three (3) years prior law firm billing experience or equivalent accounting experience
  • Experience with 3E billing software and eBilling software is a plus