Billing Coordinator

Responsibilities

• Select and prints proformas per request from attorneys
• Edit and prints draft bills
• Review and approve billing work performed by the billing secretaries to ensure consistency with Firm standards
• Process final bills and send them to clients; submit bills electronically when required
• Request expense back-up from accounts payable to include with client bills; verify that the back-up is accurate
• Process unbilled write-offs
• Monitor client invoice short pays, research same and make necessary changes in the system if required
• Monitor and tag alternative fee arrangement matters in the system
• Submit non-billable transfer approval forms and back-up to Firmwide Billing Manager
• Research/runs special reports and helps billing attorneys in preparing their clients' billing
• Submit employee personal statement revisions to St. Louis for processing
• Complete special projects, reporting and analysis as needed
• Supports and/or backs-up billing secretary, co-workers and Accounting Manager
• Performs other duties as assigned

  Essential Job Specifications/Qualifications

  • Demonstrates proficiency in Microsoft Word and Excel; working knowledge of accounting databases strongly preferred
  • Must have a high school diploma or equivalent
  • Minimum three (3) years prior law firm billing experience or equivalent accounting experience
  • Experience with 3E billing software and eBilling software a plus
  • Must be responsible, self-motivated, accurate and detail oriented
  • Must be able to inspire confidence as well as keep confidences
  • Must be able to work overtime up to four (4) hours per week
  • Must be able to deal professionally with both internal and external clients on all levels
  • Must be able to communicate clearly and concisely both verbally and in writing with internal and external clients
  • Requires the ability to regularly report to work on the days and times scheduled