Billing Clerk

About the role

We are looking for a detail-oriented Contract/Billing Clerk to support project setup, compliance coordination, and billing-related administrative functions for a long-term contract opportunity in Minnetonka, Minnesota. This position will work closely with internal teams and external partners to organize project records, maintain accurate financial and contract data, and help ensure documentation meets business and regulatory standards. The ideal candidate brings at least 1 year of relevant experience and is comfortable handling billing systems, customer contract information, and compliance-related tasks in a fast-paced environment.

Responsibilities

• Coordinate the intake process for new project opportunities by gathering and sharing required qualification materials such as insurance details, financial documentation, safety records, banking information, bonding support, and company references.
• Create and maintain project and job codes across QuickBooks, Paychex, and internal tracking resources, ensuring each setup reflects approved estimates and contract amounts accurately.
• Prepare and submit business and tax registration paperwork for multiple states to support compliance with applicable tax requirements.
• Monitor prevailing wage obligations and maintain organized tracking of related job coding and supporting records.
• Support billing operations by maintaining accurate contract and project data within computerized billing systems and related financial tools.
• Assist with customer contract administration by reviewing documentation for completeness and aligning billing information with contractual terms.
• Manage project closeout activities by collecting, organizing, and finalizing required records and documentation at the end of each job.

Qualifications

• At least 1 year of experience in billing, contract administration, or a related administrative support role.
• Working knowledge of billing processes, billing statements, collections support, and computerized billing systems.
• Experience using QuickBooks and other business software to maintain financial or project-related records.
• Familiarity with contract documentation, customer contracts, and finance-related administrative workflows.
• Understanding of banking compliance, tax registration support, or similar regulatory documentation processes.
• Strong attention to detail with the ability to manage multiple records, deadlines, and data points accurately.
• Clear written and verbal communication skills for interacting with internal teams and external contacts.

Benefits

• Medical, vision, dental, and life and disability insurance
• Company 401(k) plan