Billing Assistant

About the role

With 9 automotive brands across 13 rooftops, our centralized accounting team operates from our Volkswagen store on Broadway Avenue in Littleton, providing consistent financial oversight and operational support to every dealership in the group. The Billing Assistant supports accurate and timely deal processing by ensuring compliance with the McDonald Automotive Retail Workflow Checklist. This role partners with store management to prepare title and trade packets, process trade payoffs, and record daily funding, so customer transactions are finalized promptly and correctly.

Responsibilities

• Review submitted deals for accuracy and checklist compliance
• Return incomplete deals to Finance with clear correction notes and update RTF report cards
• Prepare and deliver title and trade packets for state processing
• Process trade payoffs and ensure checks meet daily FedEx deadlines
• Record and reconcile daily lender funding
• Maintain organized deal, customer, vehicle, trade, rebate, and finance documentation
• Collaborate with sales, finance, and management teams to resolve issues and move deals forward

Requirements

• High School diploma or equivalent is required.
• 1 - 3 years automotive accounting is preferred.
• Strong attention to detail.
• Effective communication skills.
• Beginner to immediate proficiency with Excel.
• Excellent data entry and organizational skills.
• Must be dependable, able to follow directions, and work well with others.
• Strong desire to provide a high level of customer service.

Qualifications

• Intermediate to advanced proficiency with Excel.
• Understanding of vehicle inventory accounting and schedule reconciliation is preferred.

Skills

• Strong attention to detail.
• Effective communication skills.
• Intermediate to advanced proficiency with Excel.
• Understanding of vehicle inventory accounting and schedule reconciliation is preferred.
• Excellent data entry and organizational skills.
• Must be dependable, able to follow directions, and work well with others.
• Strong desire to provide a high level of customer service.

Benefits

• Paid Training
• Medical, Dental, and Vision Insurance
• Company Paid Basic Life Insurance
• Company Paid Accidental D&D Insurance
• 401(K) Retirement Savings Plan with generous company match
• Competitive Paid Time Off
• Career Advancement and Growth Opportunities
• Employee Assistance Program
• Employee Discounts on Parts and Services
• Employee Vehicle Purchase Programs

Schedule

Immediate to begin

Pay

Commensurate with experience

Disclaimer

This position will remain open for at least three days and will close upon candidate selection. If you are an individual with a disability and need a reasonable accommodation to assist with your application for employment or the recruiting process, please contact us by sending an email to recruiting@mcdonaldag.com .