Billing and Invoicing Specialist

Responsibilities

• Prepares, posts, verifies, and records customer invoices for consultant time and expenses incurred and transactions related to accounts receivable, according to company practices.
• Satisfies custom client invoicing requirements.
• Performs sales project setup and maintenance in ERP system.
• PARTNER WITH BUSINESS DEVELOPMENT AND OPERATIONS TO COMMUNICATE AND RESOLVE MISSING PURCHASE ORDERS, OTHER CONTRACT DOCUMENTS AND OUT OF SCOPE WORK, TO FACILITATE INVOICE PROCESSING.
• COLLABORATES WITH BUSINESS DEVELOPMENT/SALES AND PROJECT MANAGERS TO COLLECT CLIENT INVOICES TIMELY WITHIN DSO TARGET.
• SET UP NEW CUSTOMERS AND UPDATE CURRENT CUSTOMER DATA IN ACCOUNTING SYSTEM, INCLUDING COLLECTING REQUIRED DOCUMENTATION.
• REVIEW EMPLOYEE/CONSULTANT TIME ENTRIES FOR TIMELY ENTRY AND APPROVAL.
• WORKS CLOSER WITH ACCOUNTING, PAYROLL AND OPERATIONS TO GATHER NECESSARY INFORMATION TO ENSURE ACCURATE INVOICING FOR EACH JOB.
• SUPPORTS THE MONTH END REVENUE CLOSE PROCESS WITHIN STRICT DEADLINES.
• DAILY MAINTENANCE OF THE PROJECTS EMAIL INBOX.
• PERFORMS OTHER RELATED DUTIES AS REQUIRED.

Qualifications

• MET DEADLINES AND HANDLES STRESS IN AN ACCEPTABLE MANNER.
• Maintains punctual, regular, and predictable attendance.
• WORKS COLLABORATIVELY IN A TEAM ENVIRONMENT WITH A SPIRIT OF COOPERATION.
• DISPLAYS EXCELLENT VERBAL AND WRITTEN COMMUNICATION SKILLS.
• KNOWS WHEN TO ASK QUESTIONS TO AVOID RISK OF MISTAKES OR SPINNING ONE’S WHEELS.
• EXTREMELY STRONG ATTENTION TO DETAIL IN A BUSY AND CHANGING WORK ENVIRONMENT WITH SOUND SELF-REVIEW HABITS.
• EXCELLENT TIME MANAGEMENT SKILLS, INCLUDING MANAGING MULTIPLE PRIORITIES WITH FLEXIBILITY IN SHIFTING FOCUS AND PRIORITY AS BUSINESS NEEDS CHANGE.
• EXPRESS WILLINGNESS TO STEP OUT OF THE BOX TO ASSIST OTHER TEAMS TO MEET AND OVERCOME CHALLENGES FOR THE COMPANY.
• ABILITY TO WORK INDEPENDENTLY WITH MINIMAL SUPERVISION.
• AT LEAST 4 YEARS OF RELEVANT CUSTOMER INVOICING EXPERIENCE.
• SKILLED IN MICROSOFT OFFICE SUITE, QUICKBOOKS, AND OTHER ERP SYSTEMS.
• EXPERIENCE IN A FAST-PACED ENVIRONMENT.
• BACHELOR’S DEGREE IN ACCOUNTING/BUSINESS ADMINISTRATION PREFERRED, OR EQUIVALENT ACCOUNTING DEPARTMENT EXPERIENCE BEYOND A/R.

Position Type/Expected Hours of Work

• This is a full-time position, and general hours of work and days are Monday through Friday, 8:00 a.m. to 5 p.m. in the office located in Austin, TX with regular need for flexibility in hours.
• SOME WORK FROM HOME WILL BE AVAILABLE OUTSIDE OF THE MONTHLY CLOSE SCHEDULE AND AFTER TRAINING AND ORIENTATION PERIOD.
• OCASIONAL OVERTIME INCLUDING NIGHTS AND WEEKENDS MAY BE NEEDED TO MEET DEADLINES OR SUPPORT EMPLOYEE FUNCTIONS.
• THIS POSITION IS NOT ELIGIBLE FOR FULL-TIME WORK FROM HOME.

Benefits

• Comprehensive health and wellness benefits including medical, dental, and vision with 100% premium coverage for you.
• Generous PTO and paid holidays.
• Employee Ownership Program.
• Work with industry leaders.
• 401K, up to a 4% match (100% vested from day 1).

Equal Opportunity Employer

• EPE is an equal opportunity/AA/Disability/Veteran employer.