Billing and Accounts Receivable Clerk

About Us

Sole Construction Partners is a shared services engine for a network of five construction companies. We create systems that work today and grow with tomorrow, earn trust through every interaction, and tackle challenges with persistence and professionalism. Our success comes from sharing knowledge, celebrating wins, and working as one team. We believe strong relationships are just as important as strong numbers, so we earn trust through every interaction with our clients, partners, and teammates.

Responsibilities

• Invoice Management & Billing Accuracy: Create and submit accurate invoices for completed in-scope work across multiple customer accounts, ensuring consistency with contract terms and work order documentation.
• Customer Portal Oversight: Review customer software systems to track work orders, confirm billing status, and follow up on outstanding transactions, ensuring timely and complete information flow.
• A/R Reporting & Reconciliation: Maintain and monitor aging reports across accounts to reflect real-time receivable status. Reconcile payments, research discrepancies, and ensure proper application of funds.
• Customer Communication & Dispute Resolution: Actively engage with customers to resolve payment issues, account discrepancies, and billing questions with professionalism and clarity.
• Lien Waiver Coordination: Prepare and submit signed lien waivers in accordance with billing cycles and customer requirements, supporting compliance and timely payment.
• Out-of-Scope Transaction Management: Review, process, and pair out-of-scope work orders with field staff submissions. Upload vendor invoices, match supporting documentation, and coordinate payment timing with AP.
• Collaboration with Field & Admin Teams: Provide weekly updates to internal stakeholders (field staff, AP team) on invoice statuses, pending credits, and vendor payments. Follow up on incomplete or unclear field submissions to ensure timely processing.
• Documentation & Record Accuracy: Verify information from customers and field staff for completeness and accuracy. Maintain organized and transparent records to support audit readiness and financial integrity.
• Additional Support: Assist with administrative projects and tasks as needed, contributing to a smooth and efficient accounting operation.

Requirements

• At least 2 years of experience in Accounts Receivable, Collections, or a related accounting function.
• High school diploma (required); a degree in Finance, Accounting, or a related field is a plus.
• Highly organized, detail-oriented, and thrive on accuracy.
• Proficient in Microsoft Office (especially Excel) and experienced with QuickBooks or Sage.
• Clear and professional communication skills, both written and verbal, with the ability to maintain professionalism under pressure.
• Self-motivated, consistently meet deadlines, and do not require micromanagement.
• Enjoy working on a team and take pride in solving problems proactively.
• Value relationships and care about doing quality work for clients and colleagues alike.

Benefits

• Competitive pay.
• Comprehensive health benefits.
• 401(k) with company match.
• Paid holidays, floating holidays, and three weeks of PTO to recharge.

We’re committed to your growth in a specialized, in-demand niche, and you’ll be part of a team that values integrity, accountability, and celebrating wins together.