Accounts Receivables Clerk

Primary Function

The Accounts Receivable Clerk is an entry-level accounting professional responsible for managing assigned customer accounts through the full billing cycle, ensuring accurate and timely preparation of Time & Material and Fixed Price invoices, collection follow-up, and cash application. The position will be based in our Houston, Texas office located at 12031 Kurland Dr, Houston, TX 77034 and will report to Dashiell’s Assistant Controller.

Duties & Responsibilities

• Prepare customer billings on a mid-month and monthly billing cycle, coordinating activities with project managers and internal departments to ensure accurate and timely invoice generation.
• Collect required supporting documentation for Time & Material and Fixed Price project billings each billing cycle.
• Generate and distribute invoices in a timely manner; follow up with customers to confirm receipt and acceptance, whether invoices are mailed or submitted through customer-approved system.
• Monitor accounts receivable and notify project managers of unpaid or disputed invoices requiring attention.
• Apply cash receipts accurately to the appropriate customer accounts; maintain cash receipts records.
• Respond promptly to billing and payment inquiries from project managers and customers.
• Maintain accurate billing documentation and supporting records suitable for audit review.
• Perform account reconciliations as required; assist with month-end close activities.
• Perform order entry and change order functions within the accounting system, including entry of job budgets.
• Tie out intra-company invoices with Accounts Payable and generate offsetting invoices for processing within the accounting system.
• Perform Accounts Payable vendor master file setups based on documentation received from the AP department.
• Perform ACH callbacks to verify vendor banking information in accordance with internal controls.
• Maintain a secured database of customer portal login credentials for billing system access.
• Absorb special projects and complete other duties as assigned or requested.

How You Will Make an Impact

• Protect Dashiell’s cash flow and revenue recognition by ensuring invoices are prepared accurately, issued on time, and followed through to collection.
• Reduce billing errors and audit risk by maintaining complete, well-organized documentation for all customer accounts and transactions.
• Keep project managers informed of receivables status so they can address client issues before they escalate into payment delays.
• Strengthen internal controls by performing reconciliations, ACH verifications, and intra-company tie-outs with care and consistency.
• Support a high-functioning accounting team by contributing reliable, deadline-driven work during month-end close and billing cycles.

Minimum Qualifications / Experience

• High school diploma or equivalent required; Associate’s degree in Business, Accounting, or a related field preferred (2 years of relevant experience may be considered in lieu of degree).
• Minimum of 3 years of experience in accounts receivable, with demonstrated experience preparing both Fixed Price and Time & Material billings.
• Prior experience with cash receipts application strongly preferred.
• Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel.
• Strong attention to detail with the ability to accurately prepare invoices and perform billing reviews.
• Ability to handle confidential financial information with discretion and care.
• Ability to define problems, gather supporting data, and draw sound conclusions.
• Effective written and verbal communication skills; ability to interact professionally with project managers, internal teams, and external customers.
• Ability to prioritize competing deadlines and perform effectively in a fast-paced accounting environment.
• Driving is not required for this position.

Preferred

• Experience with ERP or project-based accounting systems.
• Familiarity with customer billing portals used in construction, engineering, or utility industries.