Billing and Accounts Receivable Accountant

USI Consultants, Inc., an Indiana based civil engineering and surveying firm, employs an outstanding group of civil engineers, surveyors, right-of-way specialists, construction inspectors, planners, landscape architects, technicians, designers, and client representatives. Cities, counties, state and federal agencies, other engineering firms, private developers, and businesses rely on USI to successfully complete their projects. When you join USI, you will be joining a fast-growing company that cares about your success. Our team is dedicated to maximizing your potential and focused on delivering quality customer service.

About The Role

USI Consultants is seeking an organized and detail-oriented Billing and Accounts Receivable Accountant to join our accounting team. This is an entry-level position primarily responsible for supporting the preparation and submission of client invoices. The employee will work with accounting staff and project managers to gather billing information, review documentation, update records, and help ensure invoices are accurate and submitted on time. Prior experience with engineering billing is a plus but not required. We are looking for someone who is dependable, comfortable working with numbers and detailed information, and willing to learn our processes.

Responsibilities

• Assist with preparing monthly client invoices
• Gather timesheets, expenses, project information, and other billing documentation
• Review draft invoices for accuracy, completeness, and proper formatting
• Confirm that required supporting documentation is included with each invoice
• Communicate with project managers and accounting staff to obtain missing information or resolve billing questions
• Submit invoices by email or through client billing portals
• Maintain organized electronic billing files and records
• Track invoices that require approval, correction, or additional documentation
• Enter client payments and apply them to the appropriate invoices
• Assist with monitoring outstanding accounts receivable balances
• Help research payment discrepancies and past-due invoices
• Provide general accounting and administrative support during monthly billing cycles
• Perform other related duties as assigned

Requirements

Required

• High school diploma or equivalent
• Basic proficiency with Microsoft Excel, Outlook, and Word
• Ability to handle confidential information appropriately

Preferred

• Associate's degree or coursework in accounting, finance, business, or a related field
• Previous experience in an office, billing, bookkeeping, data-entry, or accounts receivable position
• Experience using accounting software or client billing portals

Skills

• Enjoy working with numbers and detailed information
• Notice when information is missing or does not appear correct
• Be comfortable following checklists and recurring processes
• Communicate professionally when requesting information from others
• Remain organized during deadline-driven billing periods
• Accept feedback and apply it to future work
• Take on increasing ownership as your knowledge and experience grow