Billing and Accounts Payable Coordinator

Job Details

We are hiring for a full-time Accounting, Billing & AP Coordinator to support day-to-day accounting operations in a fast-paced construction environment. This role involves setting up new jobs in ERP systems, managing subcontractor documentation, processing invoices, and supporting accounts payable and general accounting functions.

What you’ll do

• Set up new jobs in ERP system and file preliminary notices as required
• Enter and track approved change orders in Spectrum
• Manage and submit progress billing across multiple platforms
• Maintain subcontractor insurance certificates and ensure compliance
• Issue subcontract agreements and change orders through Xodo
• Process subcontractor and material invoices daily in Spectrum
• Maintain accounts payable and general accounting functions
• Auxiliary support for ad hoc projects and administrative tasks

What we’re looking for

• Detail-oriented with strong accuracy in data entry and documentation
• Able to manage multiple deadlines and prioritize workload
• Strong communication skills, both written and verbal
• Problem-solver with a proactive, team-oriented mindset
• Professional, reliable, and able to work in a fast-paced environment

Background

• 2+ years of accounts payable or general accounting experience preferred
• Construction or project-based accounting experience is a strong plus
• Recent grads with relevant accounting coursework will be considered
• Proficiency in Microsoft Office (Excel, Outlook, Word, PowerPoint)
• Experience with Spectrum ERP is a plus

Why join us?

• Established, local company
• Tight-knit accounting team where your work has a direct impact
• Exposure to full project lifecycle including job setup, billing, and subcontractor management
• Opportunity to build construction accounting experience in a hands-on environment
• Team-oriented culture

Salary

$20 - $27 per hour

A Bit About Us

We are a growing mechanical contractor with a strong reputation for delivering high-quality commercial and industrial projects. You’ll be joining a stable team with a steady pipeline of work and leadership that values doing things right the first time. It’s a hands-on environment where your work directly supports project success and gives you real exposure to how jobs move from start to finish.

About the Role

This role is a mix of billing, accounts payable, and administrative support within a fast-paced construction environment. You’ll work closely with the accounting team to keep projects, invoices, and subcontractor documentation accurate and up to date.

Job Details

We are hiring for a full-time Accounting, Billing & AP Coordinator to support day-to-day accounting operations in a fast-paced construction environment. This role involves setting up new jobs in ERP systems, managing subcontractor documentation, processing invoices, and supporting accounts payable and general accounting functions.

Jobot

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws regarding consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy Want to learn more about this role and Jobot? Click our Jobot logo and follow our LinkedIn page!