Billing Analyst

About the role

We are looking for a detail-oriented Billing Analyst to support invoicing operations for a wholesale distribution organization in Lexington, Kentucky. This is a Contract position suited for someone who works confidently with large Excel datasets, maintains strong organization across high-volume tasks, and can manage invoice submission through customer portals with accuracy. The ideal candidate will contribute to timely billing, assist with accounts receivable activities, and help keep customer-facing processes running smoothly.

Responsibilities

• Prepare and review invoices for accuracy, completeness, and compliance with customer and company billing requirements.
• Manage high-volume invoice uploads through customer portals, ensuring submissions are completed on time and tracked properly.
• Use advanced Excel skills to organize billing data, reconcile records, and identify discrepancies that require follow-up.
• Support accounts receivable activities by researching outstanding items and coordinating resolution of billing-related issues.
• Maintain billing records within systems such as Aderant and Costpoint, updating information as needed to reflect current transactions.
• Work closely with customer service and internal teams to address export-related billing questions and resolve documentation concerns.
• Monitor invoice status across platforms and communicate delays, rejections, or corrections to the appropriate stakeholders.
• Help improve day-to-day billing workflows by keeping documentation organized and supporting process consistency across tasks.

Qualifications

• Experience handling billing operations in a fast-paced business environment.
• Strong working knowledge of accounts receivable processes and invoice reconciliation.
• Advanced proficiency in Excel, including managing large volumes of data with accuracy.
• Hands-on experience with customer portal invoice submissions and tracking.
• Familiarity with Aderant and Costpoint or similar billing and financial systems.
• Understanding of export customer service requirements and related documentation support.
• Excellent organizational skills with the ability to manage multiple priorities and meet deadlines.

Benefits

• Medical, vision, dental, and life and disability insurance.
• Eligibility to enroll in a company 401(k) plan.