Billing Analyst

About the role

General Dynamics NASSCO, part of the General Dynamics Marine Systems business unit, performs ship construction, advanced ship repair, conversion, and maintenance for commercial and national defense assets. This Billing Analyst position is located in Norfolk, Virginia.

Responsibilities

• Ensures that invoices are submitted accurately and in accordance with contract terms
• Manages accounts receivable cycle
• Supports daily, weekly, and monthly accounting functions
• Assists on special projects
• Performs all billing functions, including preparation, review and submittal of all invoices
• Reviews and maintains all contract terms and conditions to be applied to customer invoices
• Reconciles assigned billings to the Accounts Receivable general ledger accounts
• Identifies opportunities and implements process and procedure changes for improved efficiency and new business changes
• Maintains and updates approved billing rates and dry docking days
• Monitors billing cycles and accounts receivable aging
• Works with customers to shorten cycle times and collect outstanding invoices
• Assists managers, accounting staff, and auditors in researching accounting and billing issues
• Maintains projects booked to billed reconciliations
• Reviews all contracts to ensure compliance in billings
• Coordinates and reviews all accounts receivable documentation
• Assists with contract closeouts
• Maintains and reviews accounts receivable metrics
• Prepares schedules for annual Incurred Cost Submissions
• Maintains internal contacts with Accounting, Estimating, Project Managers, Purchasing, and other departments to resolve billing and work order accounting issues
• Coordinates and maintains communications with MARMC DFAS or other government paying offices, DCAA and commercial customers to ensure timely payment of invoices and management of cash inflows
• Provides support for NASSCO compliance reviews, Sarbanes Oxley activities, Defense Contract Audit Agency audits, special studies and other activities as requested
• Ensures invoices are accurate and timely

Requirements

• Typically requires an undergraduate degree in a business‑related field or equivalent work experience (degree preferred)
• 3 to 7 years of related work experience
• Ability to effectively communicate and work with NASSCO‑Norfolk management, employees, and Government representatives
• Ability to coordinate a variety of projects simultaneously while meeting deadlines and goals
• Reliance to protect employee highly sensitive data and information
• Regular, reliable attendance on‑site is an essential function
• A credit check will be required for this position

Qualifications

Undergraduate degree in a business related field preferred; equivalent experience considered.

Skills

• Strong communication and interpersonal skills
• Project coordination and multitasking ability
• Attention to detail and accuracy in billing and invoicing
• Knowledge of accounts receivable processes and general ledger reconciliation
• Ability to analyze and improve billing processes
• Proficiency with standard office software and accounting systems

Pay

Pay Scale: $22.25 - $29.66 per hour