Billing Analyst

Purpose

Aldridge Pite, LLP is seeking a Billing Analyst to join our dynamic team. This position will play a crucial role in ensuring timely and accurate billing and invoicing for a specified group of legal case files.

Specific Duties and Responsibilities

• Create invoices using Phoenix, a legal data management system.
• Review invoices for accuracy and verify pricing.
• Communicate with the Invoice Submission and Accounts Receivable teams to ensure invoice accuracy.
• Communicate with the Fees and Costs Quotes team to ensure accurate quotes are provided to clients.
• Resolve discrepancies through interaction with appropriate departments and clients.
• Create and maintain daily and monthly reports as requested by management.
• Respond timely to inquiries from internal and external clients.
• Assist management in research and balancing activities.
• Research refund requests received by clients.
• Ensure internal control procedures are followed.
• Assist with other duties and special projects as needed.

Job Requirements

• Legal billing experience highly preferred.
• Billing experience with a law firm that has a high transaction volume highly preferred.
• Prior Phoenix experience highly preferred.
• Working knowledge of real estate foreclosure and bankruptcy process.
• At least two years of work experience in Accounting, Billing and/or Accounts Receivable.

General Competencies

• Must be proficient in software tools, including but not limited to Word, Excel, Outlook, and the Internet.
• Must possess strong written and verbal communications skills.
• Must provide excellent customer service to internal and external customers.
• Identifies and solves issues in a timely manner.
• Must be a team player and willing to help others in their department whenever necessary.
• Must be extremely organized and be able to multi-task.
• Conscientious with respect to work completion, deadlines, time management and attendance.
• Takes initiative in face of obstacles and identifies what needs to be done and takes action.
• Demonstrates commitment to Firm’s vision, mission, and core values.
• Analytical and detail oriented, while working at a fast pace and capable of multi-tasking.
• Develops professional relationships and builds rapport with others.
• Overall good work ethic and willingness to adapt to change.

Benefits

• Company Paid Life and Disability Insurance plans.
• Medical, Dental and Vision Plans with Prescription coverage.
• 401K Retirement Savings Plan.
• Flexible scheduling (within reason, depending on position).
• Generous PTO plan for all full-time employees.
• Full equipment station at no cost for remote employees, including dual monitors.
• Employee Assistance Plan, offering free 24/7 counseling and consulting services to support emotional health and wellbeing.
• Wellness programs and employee discounts.
• Learning and development training opportunities for both personal and professional growth.

About the Role

Aldridge Pite, LLP is a multi-state law firm that utilizes technology to enhance client and business partnerships. The firm specializes in legal services for depository and non-depository financial institutions, including banks, credit unions, mortgage servicing concerns, institutional investors, private firms, and other commercial clients.

Qualifications

The ideal candidate will have a strong background in legal billing, preferably within a law firm setting. Prior experience with Phoenix and knowledge of real estate foreclosure and bankruptcy processes are highly valued. Two years of relevant work experience in accounting, billing, or accounts receivable is required.

Skills

Proficiency in Microsoft Office Suite (Word, Excel, Outlook), strong communication skills, and the ability to manage multiple tasks efficiently are essential.

Benefits

Aldridge Pite, LLP offers a comprehensive benefits package including company-paid life and disability insurance, medical, dental, and vision plans, a 401K retirement savings plan, flexible scheduling, generous paid time off, a fully equipped workstation, an Employee Assistance Program, wellness programs, and learning and development opportunities.

Schedule

This position offers the flexibility of remote work, allowing employees to work from home or another convenient location.

Pay

Compensation is competitive and commensurate with experience.

Equal Employment Opportunity

Aldridge Pite, LLP is committed to fostering a diverse and inclusive workplace. We are dedicated to providing equal employment opportunities to all applicants and employees without regard to race, gender, color, religion, sexual orientation, national origin, age, physical or mental disability, citizenship status, veteran status, or any other characteristic prohibited by federal, state, or local law.