Billing & Administrative Specialist

About the Role

The Billing & Administrative Specialist handles daily invoices, reporting, documentation, and customer communication regarding order status. This position demands strong attention to detail, time management, and efficiency in a deadline-driven environment.

Responsibilities

• Process and generate daily customer invoices accurately and in a timely manner
• Submit invoices through EDI systems and various customer billing portals
• Monitor and resolve invoice transmission errors or rejections
• Prepare daily operational reports
• Scan, upload, and electronically file invoices and supporting documentation
• Send backorder notifications in a timely and professional manner
• Communicate with internal departments regarding order status, billing discrepancies, and documentation requirements
• Perform other administrative tasks as assigned

Requirements

• High school diploma or equivalent (Associate degree in Accounting, Business, or related field preferred)
• 1–3 years of experience in billing, invoicing, or accounting support
• Experience with EDI processing and customer portal invoicing preferred
• Proficiency in Microsoft Office, especially Excel
• Strong data entry accuracy and attention to detail
• Ability to manage multiple tasks and meet daily deadlines
• Excellent communication and organizational skills

Schedule

Office-based, Monday–Friday

Work Environment

• Fast-paced setting with daily deadlines
• Collaborative team atmosphere