Billing & Administrative Assistant

Responsibilities

• Maintain and use office equipment, such as phones, copiers, computers, etc.
• Answer telephone calls and emails from customers and clients and direct them to relevant staff
• Field accounts receivable and accounts payable inquiries
• Enter customer invoices and vendor bills
• Welcome visitors to our facility while following proper security protocols
• Work with the company’s software programs (i.e., JobBOSS, QuickBooks, Microsoft Office, Paylocity, etc.)
• Communicate effectively with all departments
• Organize, file, and maintain proper document retention for paperwork related to customers, vendors, etc.
• All other duties as assigned

Qualifications

• High school diploma or GED
• Associate or bachelor’s degree in Accounting, Business Administration, Communication, or Finance is preferred
• 2-3 years of experience as an office clerk, administrative assistant, or similar role

Other Requirements

• Ability to perform tasks in a seated position for extended periods
• Keyboarding for extended periods
• Excellent communication, interpersonal, conflict resolution, and organizational skills
• Ability to prioritize tasks
• Proficient with Microsoft Office Suite or related software
• Team oriented with strong leadership skills required
• Ability to work in a fast-paced environment and manage time efficiently

Benefits

• 401(k) matching
• Health insurance and HSA
• Voluntary life insurance
• Dental and vision insurance
• ST/LT disability
• Paid time off and holidays
• Critical illness
• Accidental death and disability