Bilingual Secretary

Job Summary

Blessed Teresa of Calcutta Catholic School is seeking a welcoming, organized, and dependable Bilingual Secretary to provide front-office and administrative support in both English and Spanish.

Key Responsibilities

• Greet students, families, visitors, and guests in a warm and professional manner, in person and by phone, in both English and Spanish.
• Answer and direct incoming calls, respond to inquiries, and relay accurate messages.
• Provide information regarding school programs, schedules, events, and policies to families and visitors.
• Perform general clerical duties including data entry, filing, copying, correspondence, and record-keeping.
• Aid with attendance tracking, student records, and basic school documentation while maintaining strict confidentiality.
• Assist with communication between the school and families, including translating written and verbal communications as needed.
• Assist administrators, faculty, and staff with day-to-day office needs and special projects.
• Maintain an organized, welcoming, and professional front office environment.
• Support arrival, dismissal, and other school operations as assigned.

Qualifications

• A high school diploma or equivalent required.
• Fluency in English and Spanish (spoken and written) required.
• Previous secretarial, receptionist, or office experience preferred.
• Strong interpersonal and communication skills with a customer-service mindset.
• Excellent organizational skills and attention to detail.
• Proficiency with basic computer applications, including email, word processing, and office equipment.
• Ability to manage multiple tasks in a busy school setting.
• Respect for and willingness to support the mission, teachings, and values of the Catholic Church.

Physical Requirements

• Ability to sit, stand, and move throughout the school office as needed.
• Ability to lift or carry office materials and supplies up to approximately 20 lbs.

Additional Expectations

• Commitment to professionalism, confidentiality, and hospitality.
• Willingness to serve a diverse school community with patience and respect.

Pre-Employment Screening

All candidates receiving an employment offer must submit a pre-employment screening. The screening will include criminal background check, Family Care Safety Registration, drug screen, employment and educational licensure/certification verification, health screening, and any other screenings deemed necessary for employment. Any offer would be contingent upon successful completion of any required screening.