Bilingual Campus Secretary

About the Role

Ensure efficient operation of the school administrative office and provide clerical services for the school's administrative staff.

Responsibilities

• Receive and direct incoming calls, take reliable messages, and route to appropriate staff.
• Greet and direct campus visitors.
• Maintain visitor log and issue visitor passes.
• Assist parents in checking students in and out of school.
• Sort, distribute, or deliver mail and other documents.
• Assist with the receipt and distribution of student materials, including homework requests.
• Receive, sort, and distribute mail, messages, documents, and other deliveries.
• Provide clerical assistance as needed, including assisting with the scheduling of appointments.
• Compile, maintain, and file all reports, records, and other documents as required.
• Maintain confidentiality.
• Follow district safety protocols and emergency procedures.
• Perform other related duties as assigned to ensure the efficient and effective functioning of the department.

Requirements

• Spanish fluency required.
• High school diploma or GED.

Skills

• Proficient keyboarding and file maintenance skills.
• Ability to use software to develop spreadsheets, databases, and perform word processing.
• Ability to maintain accurate and auditable records.
• Knowledge of basic accounting principles.
• Ability to follow verbal and written instructions.
• Ability to perform a variety of tasks often changing assignment on short notice.
• Effective organizational, communication, and interpersonal skills.

Work Environment

• Tools/Equipment Used: Multi-line phone system; standard office equipment including personal computer and peripherals.
• Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting.
• Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching.
• Lifting: Occasional light lifting and carrying (less than 15 pounds).
• Environment: May work prolonged or irregular hours.
• Mental Demands: Work with frequent interruptions; maintain emotional control under stress.