Bilingual Regional Coordinator - Janitorial Services Office

Summary/Objective

The Regional Coordinator is responsible for overseeing and managing the operational and administrative activities within a designated Division (currently one of four).

Essential Functions

• Hiring:
  • Support recruiters and Talent Manager when needed.
  • Serve as full-cycle recruiting gatekeeper, including: sending conditional job offers, drug testing, E-Verify (only for applicable states), sending/auditing background checks, sending onboarding, assuring tax information is correct in Winteam, and managing Winteam activity for the region.
  • Complete in-house drug testing.
  • Assist in sending pre-employment requests and onboarding through the HRIS system.
  • Review resumes and set up interviews as needed.
  • Maintain team members' personal E-files, including personal, medical, and safety files.
  • Submit and conduct background checks and provide drug test instructions.
  • Monitor the LOA process, including entering LOA status in Winteam.
  • Assist with recruiting for job starts, acquisitions, and overall open positions.
  • Review, audit, and approve I-9 forms; track active and terminated I-9s.
  • Review and approve onboarding processes completed by recruiters.
  • Track the number of drug tests and order tests if needed.
  • Request Paycards as needed.
  • Audit personal files for drug tests.
• Administrative Duties:
  • Direct office activities and functions to maintain efficacy and compliance with company policies.
  • Payroll administration for the region, including approval of payroll and assisting the regional manager and account managers in approving hours via Ehub (data entry only, not processing payroll).
  • Enter pay rate changes, address changes, and W-4 changes in Winteam.
  • Complete unemployment claims on Equifax case builder.
  • Run bi-weekly paycheck warning reports.
  • Complete ACA Eligibility report weekly and send to HR.
  • Order office supplies as needed.
  • Complete monthly spot audits and submit to corporate HR department.
• Team Management:
  • Lead and support program teams and partners.
  • Track referral bonuses and "Good Work Tickets" program via Paycor.
  • Coordinate Bingo card distribution.
  • Identify possible Lead360 candidates with the Regional Manager or Regional VP.
• Operational Excellence Reporting:
  • Update the regional goal tracker and send out on a weekly basis.
  • Meet scorecard expectations.
  • Track team members' uniform inventory and order uniforms as needed.
  • Track all safety observations and inspections.
  • Track CPRs.

Supervisory Responsibility

Supports recruiters and office staff.

Required Education and Experience

• Minimum of 2–5 years in HR or administrative equivalent experience.
• Undergraduate degree or equivalent related work experience (Bachelor's degree preferred).
• Proficiency in using HRIS systems and payroll management software.