Bilingual Project Coordinator (English/Spanish)

About the role

We are seeking a dynamic and self-motivated Bilingual Project Coordinator to join our team in Nashville. The ideal candidate will have superior organizational skills, be upbeat and creative, and enjoy connecting with people. This role involves helping ARCO achieve strategic goals in areas such as onboarding and employee engagement, project support and documentation, and contract preparation.

Responsibilities

• Manage end-to-end new associate onboarding (approximately 30+ full-time hires a year).
• Manage all logistics for full-time new hires, including jobsite placement, travel logistics, company truck logistics, translation services, and coordination with various team members.
• Coordinate with Talent Acquisition, Benefits, IT, Safety, Administration, Facilities, Fleet, and Accounting to ensure a seamless onboarding plan.
• Verify employee hours and send to Payroll Coordinator for processing.
• Typing/preparing various items such as letters, bid instructions, meeting minutes, weekly updates, memos, proposals, outline specifications, and expense reports.
• Prepare various documents for signature as directed (Subcontracts, Purchase Orders, Change Orders, AGC Agreements, Professional Service Agreements, and Transmittals).
• Aid Project Managers in creating Proposals by compiling letters, outlining specifications, and assembling proposal books.
• Act as the point person for marketing packages, including compiling proposal covers, tabs, company information, and marketing materials for potential clients.

Qualifications

• 2-5 years of Human Resources or Administrative Experience.
• Bilingual in Spanish and English, both written and verbal.
• Bachelor's or Associate degree preferred, but experience will be considered in lieu of a degree.
• Strong communication and people skills.
• Strong attention to detail.
• Proficiency in Outlook, Microsoft Word, PowerPoint, and Excel.
• Ability to work on multiple tasks while meeting established goals and deadlines.

Benefits

We offer a comprehensive compensation and benefits package that supports our associates and their families, and benefits both local and international communities. This includes:

• Industry-leading performance-based bonus program
• Employee Stock Ownership Plan (ESOP)
• Traditional and Roth 401(k)
• Tuition reimbursement for associates
• Scholarship for associates’ children up to $28,000 per child
• 1-month paid sabbatical after every five years of employment, plus $5,000 for travel
• 1-week paid volunteer leave each year
• 100% charitable match
• Medical, dental, and vision insurance coverage
• Paid parental leave

Company Information

We are a fast-growing, privately-owned company with over 30 years of experience as design-build experts. We have completed over 6,300 design-build projects across 48 states and 48 major cities nationwide. We are proud to be ranked #4 out of the top 100 design-build companies in the U.S. and #17 on ENR's Top 400 Contractors list of 2024. We are committed to treating people fairly and doing the right thing, and we are an equal opportunity employer.

Equal Opportunity Employer

We are proud to be an equal opportunity employer and welcome applications from all qualified individuals. We do not accept unsolicited resumes from individual recruiters or third-party recruiting agencies without pre-approval from our Human Resource team. Pre-approval is required before any external candidate can be submitted. ARCO will not be responsible for fees related to unsolicited resumes and for candidates who are sent directly to our hiring managers.