Bilingual Office Administrative Assistant

About the role

Bilingual Office Administrative Assistant

Location: South
Schedule: Full-Time Year Round
Reports To: Brittany Gross
Desired Start Date: ASAP

Why You’ll Love Working Here

• Living Faith: Jesus is at the center of all we do. Join a team where you can pray together, worship together, and anchor your work in hope.
• Award-Winning Workplace: Recognized as a “Best Place to Work” by the Milwaukee Business Journal six times in a row, standing out as the only school on the list in most years!
• High Expectations that Open Doors: We foster a dynamic culture of growth and development for students and staff alike. Our students regularly surpass expectations on state assessments and our graduates have a 100% college acceptance rate and a cumulative $85million+ in scholarships!
• Outstanding Resources: From a “classroom supplies” fund to top-notch curriculum to field trips to advanced technology, we shower our team with the tools they need to succeed. Our state-of-the-art facilities include advanced sports complexes, performing arts centers, top-notch classrooms and two swimming pools.
• Whole-Child Approach: From arts to athletics to character education, we nurture students’ minds, bodies, and souls.
• Joy Factor: This work is hard, but we work hard to bring JOY in all we do! Things like silly staff competitions, praise and worship sessions, team social events or learning a new skill like pickleball or gardening during a professional development day, we ensure our staff finds JOY with one another too!
• Benefits: Aug Prep offers a robust benefits package including medical/dental/vision, a 401(k) with employer match and employer-sponsored disability coverage. Full-time employees each receive $2500/year for college courses or professional development. For a more complete list of our benefits, please click HERE.

Expectations

• Customer Service - serves at the primary point of contact for families, providing timely and effective service for all inquiries and needs.
• Answering Phones and directing calls
• Greeting and assisting Guests, parents, and students
• Checking guests in and out for security purposes
• Handling faxes, copies, paperwork, etc.
• Clerical Tasks - Data entry of essential student information into student management software and other platforms.
• Security/student help - Tracking students to/from nurse
• Assisting security, nurse, clinic with retrieving students
• Maintaining real-time attendance records
• Communicating with teacher, administration, safety and family
• Mail/packages - Receiving, sorting and distributing mail and packages
• Financial/Fee Handling - Collecting and tracking student fees
• Perform other duties that may be assigned to assist in the flow of information amongst staff and/or families.

Professional

• Communicate proactively and consistently with students, families, and colleagues, providing frequent updates on student progress, classroom activities, and school initiatives.
• Work collaboratively and supportively with colleagues, supervisors, students, parents/guardians, and community members, maintaining positive, solution-oriented relationships that foster a strong, inclusive environment for optimal learning.
• Continuously seek professional growth through building and department meetings/professional development, formal coursework, workshops, and seminars/in-services.
• Serve with a flexible, open heart that recognizes no duty is outside the scope of your role--we are a team that is stronger together in service of our students.

What We’re Looking For

• Demonstrated belief in the potential of every child and a commitment to supporting excellence for each student.
• High School Diploma or GED required; Associate Degree in Office Administration or Secretarial Training preferred.
• Active participation in a Christian church.
• Effective oral and written communication skills.
• Bilingual Spanish fluency (written and spoken) required.
• Ability to work in a fast-paced environment with minimal supervision and demonstrate strong initiative.
• Prior experience in a busy office setting with strong multitasking abilities.
• Excellent organizational and communication skills.
• Ability to understand and maintain strict confidentiality.
• Demonstrated keyboarding proficiency (55+ WPM).
• Proficiency with office and web-based programs; Google Workspace preferred.
• Reliable transportation.
• Team-oriented and committed to the mission and model of St. Augustine Preparatory Academy.
• The candidate must demonstrate the highest integrity and be able to live out the values, beliefs, and culture of St. Augustine Prep.