Bilingual Human Resources Assistant

About the role

Since it was founded in 1956, Williams‑Sonoma has grown from Chuck Williams’ single store in Sonoma, CA into one of the largest retailers in the country, with some of the best known and most beloved brands in home furnishings, including Williams‑Sonoma, Pottery Barn and West Elm. Our Distribution Centers serve as vital connections between factories and our retail, online and mail‑order customers around the world. The Supply Chain environment is dynamic and fast‑paced, and the network is expanding rapidly. If you have a background in distribution, manufacturing, engineering, transportation, finance, human resources or home delivery – and are looking for a job with a strong opportunity for gaining new skills and for advancement – our Supply Chain Organization could be just the place for you.

The Human Resources Assistant position provides administrative support to the Human Resources department and Operations leadership and associates. Primary focus of the position will be supporting HR administrative initiatives and providing operational clerical for the weekday shift at Sutter Street Manufacturing. The Bilingual Human Resources Assistant position is in Claremont, NC.

Responsibilities

• Practices safe work practices and demonstrate safe work habits to the workforce and throughout the facility
• Adheres to the policies of WSI while performing any duties as assigned with a positive attitude and willing spirit to assist others in the department, facility, and the organization.
• Always acting with professional courtesy and the highest integrity
• Answers routine inquiries from associates and assists with changes to banking, tax, and personal information
• Provides administrative support to the HR department, assists with job fairs, reviews applications, and resumes, conducts telephone and initial on-site screens, schedules interviews, and communicates/administers pre-hire information with perspective candidate
• Assists with associate events
• Schedules pre-employment drug screens and background checks, completes professional references, and employment verifications through Data Facts
• Schedules, assists, and leads New Associate Orientation for non-exempt associates
• Requests new, orders replacement, and proxy badges for new and current associates through DCBadges portal
• Creates and maintains all Human Resources files while ensuring compliance on files and communication boards
• Completes Law Logics training and verifies I-9 documentation and all recordkeeping follow and comply with state and federal requirements
• Maintains Kronos and AMS daily for non-exempt associates in accordance with Sutter attendance policy
• Reviews AMS daily for approved time and enters time in Kronos for the correct day
• Generates attendance PNs for manager delivery
• Primary point of contact for non-exempt associates in the generation of, reset of passwords, and training for AMS and UKG
• Assists with the maintenance of internal job posting program for the Sutter East Claremont facility
• Generates weekly performance evaluations and safety WOC and provides these to operations for delivery
• Meets daily, weekly, and monthly HR cadence standards
• Demonstrates a high level of professionalism in dealing with confidential and sensitive issues
• Conducts audits of internal HR files and policies
• Performs other HR administrative tasks and projects as assigned

Requirements

• Associate's Degree in a related discipline
• At least 2 years of administrative experience in a fast-paced environment
• Bilingual skills - Spanish/English
• Must be proficient Microsoft Excel, Word, PowerPoint, and Outlook
• Strong written/verbal communication skills
• Ability to interact with a large associate population and handle multiple HR inquiries.
• Must be able to multi-task
• Possess a strong work ethic, excellent written and verbal communications,