Bilingual HR Coordinator

About the role

Pregis is in the packaging business to protect what matters. We are committed to providing our customers and employees sustainable growth through purpose-driven innovation and customer-centric packaging solutions. If you are looking for a company that is thriving across various high growth industries and is innovative, customer focused, high integrity, believes in strong teamwork and collaboration, Pregis is the company for you. Check out the Pregis Purpose to learn how sustainability and social responsibility is at the very core of our company DNA. The Bilingual (Spanish/English) Human Resources Coordinator (HRC) manages the daily operations and administrative tasks of the Elgin & Aurora plants. They handle recruiting support, new hire onboarding, employee record maintenance, benefits coordination, and compliance tracking, acting as the main point of contact for personnel questions.

Responsibilities

• Onboarding & Offboarding: Prepare offer letters, run new hire orientations, collect required tax forms, and process exit paperwork.
• Records & HRIS Management: Update personnel files and submit employee status changes to payroll.
• Benefits Administration: Answer benefit and retirement plan questions, guide open enrollment, and assist with vendor billing reconciliation.
• Employee Support: Serve as the first point of contact for employee policy questions and day-to-day requests.
• Compliance & Reporting: Track mandatory training, assist with internal audits, generate basic workforce reports.
• Prepare materials and help organize employee performance reviews; present new or additional training materials to employees.
• Foster positive employee relations and work to solve employee issues that surface.
• Maintain accurate employee records, ensuring confidentiality and proper filing.
• Abide by company-enforced HR processes and current employment laws and regulations.
• Serve as a vital source of human resources information under the HR Manager’s leadership.
• Clear Communication: Answer staff questions and write professional emails.
• Active Listening: Hear employee concerns with empathy and discretion.
• Schedule candidate interviews and assist with onboarding.
• Treat internal employees as valued clients.
• Organizational & Problem‑Solving Skills.
• Multitasking: Juggle recruitment tracking, training schedules, and meetings simultaneously.
• Scheduling: Manage calendars, performance review timelines, and orientation sessions.
• Adaptability: Learn new office or remote collaboration tools quickly.
• Conflict Resolution: Troubleshoot unexpected daily workplace issues.
• HRIS proficiency: Use software such as Workday, BambooHR, or Rippling for data entry (Ceridian Dayforce a plus).
• Records Management: Maintain accurate digital and physical personnel files while adhering to privacy rules.