Bilingual HR Administrator / Safety Coordinator

About Us

At Saraya USA, our mission is to support the health of people and their environments—from the products we create to the workplace we cultivate. We believe a healthy workplace begins with engaged employees, strong safety practices, and a culture built on respect, accountability, and continuous improvement.

Position Summary

The People & Culture Administrator / Bilingual Safety Coordinator supports both Human Resources and Safety operations by coordinating recruiting, onboarding, employee engagement, training, compliance, safety programs, and day-to-day administrative functions. This role serves as a trusted resource for employees and managers while partnering closely with Operations, Quality, and leadership to promote a safe, compliant, and engaging workplace. Because much of our workforce is Spanish-speaking, bilingual English/Spanish communication is required.

What You'll Do

• Human Resources & Employee Experience
• Support recruiting activities including job postings, interview scheduling, candidate communication, and onboarding.
• Career new hire orientation and ensure all onboarding documentation is completed.
• Aid employees with HR-related questions, benefits, policies, and company resources.
• Maintain employee personnel files and HR documentation.
• Support payroll, benefits administration, retirement plans, and employee recordkeeping.
• Aid in performance review administration and employee development initiatives.
• Help coordinate employee recognition programs, town halls, company events, and engagement activities.
• Support employee relations matters by maintaining documentation and assisting HR leadership with investigations.
• Maintain confidentiality while handling sensitive employee information.
• Safety & Compliance
• Coordinate company safety training programs and maintain employee training records.
• Conduct regular workplace safety inspections and risk assessments.
• Aid in accident and incident investigations, documentation, and corrective actions.
• Ensure compliance with OSHA regulations and internal safety policies.
• Coordinate First Aid, CPR, AED, Bloodborne Pathogen, and other required certifications.
• Monitor PPE usage and recommend improvements when needed.
• Participate in safety committee meetings and follow up on action items.
• Aid during OSHA, insurance, regulatory, and audit inspections.
• Partner with Operations and Quality to promote a proactive safety culture.
• Reinforce safe work practices through coaching, communication, and employee engagement.
• Learning & Development
• Serve as administrator for the company's Learning Management System (Alchemy).
• Create, assign, upload, and manage required training programs.
• Track employee training completion and follow up on overdue assignments.
• Generate monthly compliance reports and training metrics.
• Aid departments in identifying training needs and maintaining audit readiness.
• Office & Administrative Support
• Assist with office operations, visitor coordination, employee badges, and facility access.
• Support company events, meetings, and logistics.
• Maintain HR, Safety, and training documentation for audits and regulatory requirements.
• Prepare reports, SOPs, policies, training materials, and other documentation.
• Perform additional duties as assigned.

Who You Are

You thrive in a fast-paced environment where no two days are the same. You're equally comfortable helping a new employee through onboarding, organizing company training, responding to employee questions, conducting a safety walk-through, or preparing documentation for an audit.

You naturally build relationships, communicate effectively across departments, and take pride in creating an organized, compliant, and people-first workplace.

Required

• 3–5 years of experience in Human Resources, Safety, or a related administrative role.
• Bilingual in English and Spanish (written and verbal) is required.
• Experience supporting HR functions including recruiting, onboarding, employee relations, and compliance.
• Working knowledge of OSHA regulations and workplace safety practices.
• Strong organizational skills with the ability to prioritize multiple projects.
• Excellent interpersonal and communication skills.
• High attention to detail and strong documentation skills.
• Ability to maintain confidentiality and exercise sound judgment.
• Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint).

PREFERRED

• Experience in manufacturing or food manufacturing.
• Experience with HRIS systems (Paylocity preferred).
• Experience with Learning Management Systems (Alchemy preferred).
• OSHA-10 or OSHA-30 certification.
• CPR/First Aid certification.
• Experience creating policies, SOPs, and training materials.
• Forklift certification or experience is a plus.