Bilingual Executive Assistant

The ideal candidate is fluent in both English and Japanese, possesses exceptional organizational skills, and is comfortable supporting senior executives in a dynamic, multicultural environment. What You'll Do As the Executive Assistant, you'll serve as the primary administrative partner to the Group Vice President while also providing shared support to other senior leaders within the Flying Mobility organization. Responsibilities Include Provide proactive executive administrative support to the Group Vice PresidentSupport additional members of the Flying Mobility leadership team, including Vice Presidents, General Managers, and Senior Executive EngineersManage complex calendars, scheduling, and meeting coordinationCoordinate domestic and international travel arrangementsOrganize meetings, conferences, and leadership eventsPrepare meeting materials, presentations, and communicationsProcess expense reports and other administrative documentationCoordinate across multiple locations and business functionsNavigate both Japanese and American business etiquette and communication stylesServe as a dependable resource to ensure leadership operations run efficiently Qualifications Required: Fluent in both English and Japanese (written and verbal)Previous Executive Assistant or Administrative Assistant experienceExperience supporting senior executives is highly preferredUnderstanding of Japanese and American business culture and protocolsStrong Microsoft Office skills (Excel, Word, PowerPoint, Outlook, Teams)Experience with Slack and ZoomOutstanding organizational and time management skillsExcellent written and verbal communication skillsHigh attention to detail and ability to manage multiple priorities Preferred Qualifications Experience supporting Japanese expatriatesCertified Bilingual Secretary (CBS)Japanese Secretarial Proficiency Test (Pre-1st Class or above)English Proficiency Test (Pre-1st Class or above for Japanese native speakers)Japanese Proficiency Test (Pre-1st Class or above for English native speakers)