Bilingual Center Support Specialist

This position requires fluency in Spanish and English.

About the role

The Center Support Specialist is the first face for clients that come into the clinical offices and assists employees in a variety of ways. You will provide administrative support to the regional administration team and providers. This role is subject to change as we reorganize internal functions and requires flexibility and comfort with change. Our Administrative Support team members play a vital role in advancing our mission to make a difference in the lives of children with autism spectrum disorder and their families.

Reception Responsibilities

• Greet clients and ensure appropriate forms are complete, insurance cards uploaded, and a picture of the client is on file.
• Make reminder calls one week prior to and the day before scheduled appointments.
• Review accounts to identify missing client documents and obtain any missing information.
• Reschedule cancellations and no-call no-shows for assessments.
• Look over all inventory, including office supplies, kitchen supplies, cleaning supplies, and any clinical requests on a weekly basis.
• Fill out the order request form on a weekly basis.
• Communicate needs to the office manager in an emergency situation.
• Tidy lobby and all other areas of the ABA Therapy Center.
• Mail paper packets to clients.
• Answer calls and emails from clients and staff.
• Put up office supplies and mark log as received as they arrive.
• Assist providers with any questions or office needs.
• Ensure the mail is distributed daily.

Scheduling Responsibilities

• Modify/adjust Behavior Technicians (BTs) schedules when clients cancel.
• Communicate with supervising Behavior Analyst about schedule changes.
• Track and administer the cancellation policy.
• Work with BTs when they need to cancel due to illness and ensure those clients are rescheduled.
• Ensure BTs submit PTO in our payroll system.
• Run weekly reports to monitor call outs by Behavior Technicians.
• Run daily unconverted appointments audit report.
• Adhere to federal HIPAA regulations and any company policies & procedures.

Requirements

• High school diploma or GED.
• 1 or more years of medical office or administrative office experience.
• Professional and excellent communication skills.
• High attention to detail.
• Computer literacy skills including Microsoft Office.
• Fluency in Spanish and English.

Benefits

• Full benefits.
• Casual work environment.
• Opportunities for advancement.

Pay

$20-$21 / hour - based on qualifications.

Schedule

Typical hours: Monday through Friday, 8:00 AM to 5:00 PM.

About Us

It's in the wow moments that we find our purpose at ABS Kids. Our shared experiences are the milestones that influence our work. The mission of our work with children with autism and their families feeds our spirit. With every wow moment, we can see our impact grow.

At ABS Kids we are empowered by the breadth of our differences. Our mission is to create a culture where all people thrive because their diverse stories are heard and celebrated. We commit to an evolving understanding of diversity as we learn from one another.